Senior Office Administrator

Benefits401(k)401(k) matchingBonus based on performanceDental insuranceHealth insurancePaid time offVision insuranceJob PurposeWe are looking for an energetic and enthusiastic team player to join our growing organization. This role offers the opportunity to be involved in all aspects of our main office, supporting multiple corporate entities and departments. You will gain hands-on experience through a variety of functions, including customer relations and sales support, accounts receivable, accounts payable, and inventory management. The ideal candidate is a motivated self-starter who is eager to learn, willing to jump in wherever needed, and excited to help improve and streamline existing processes. If you enjoy variety, take pride in contributing to a team, and want to grow your skills in a fast-paced, collaborative environment, this could be a great fit. Prior experience in an office or accounting environment is preferred.Essential FunctionsIntercompany transactions, including project materials, tooling, and suppliesAttention to detail, as traceability is critical.Job costing, including tracking, reconciling, and reporting job-related costsContract administration support, including review, tracking, and invoicingSales and Use Tax filings for Idaho and Excise Tax filings for Washington for multiple corporate entitiesContribute to special projects as assigned, such as: Cost analysisAudit supportYear-end financialsKeeping minutes at board meetingsAssist all departments to provide coverage, achieving optimal work-life balance and office efficiency.Answer phone calls and emails, and direct as needed.Assist CEO when necessary. Booking flights/hotels, scheduling, etc.Preferred QualificationsAn associate's degree or higher in accounting is preferred but not required.Basic analytical business math skillsExcellent verbal and written communication3-5 years of office and customer service experienceProficient in Microsoft Office Suite, especially Excel and WordQuickBooks accounting software experience requiredAbility to organize, adapt, and work in a team environmentExcellent time management skillsDemonstrate high motivation as a self-starter who can work independently to manage workloadProactively identify opportunities for improvementDemonstrate proper phone etiquette.Benefits to Working With UsHealth, Dental, and Vision coverage - The Company pays 75% of the employee's premiums (Two deductible options to choose from)401k - 3.5% matching contributionsLong term disability (company paid)$10,000 Life Insurance (company paid)Sick Pay & Paid time offHoliday pay (6 paid holidays)Bi-annual Bonuses (discretionary)CompensationPay range: $27.00 - $33.00/hour (Negotiable salary option.)Actual hourly level/base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.ITAR RequirementsTo conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Space Screw Inc is an Equal Opportunity Employer; employment with Space Screw Inc is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.Equal Employment Opportunity StatementSpace Screw Inc is an Equal Opportunity Employer. Employment with Space Screw Inc is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.J-18808-Ljbffr