Operation AP Coordinator

POSITION SUMMARYThe Operation AP Coordinator is responsible for performing a wide range of accounting duties that support the AM Department, including accounts payable processing, general ledger reconciliations, and month-end closing activities. This position plays a key role in ensuring accuracy, timeliness, and compliance across financial processes and supports continuous improvement initiatives within a multi-organization business environment and ERP system.ESSENTIAL DUTIES AND RESPONSIBILITIESInvoice ProcessingReview, verify and process vendor and freight invoices (e.g., UPS, FedEx, LTL Carriers)Cross-checking and matching between invoices, purchase order, receiving records in SAPDaily Tracking of custom invoices review and managementFreight & Logistics BillingValidate freight charges against quotes, contracts, and agreed ratesIdentify discrepancies (Incorrect billing and charges)Coordinate with carriers and brokers to resolve billing issues and request corrections or creditsPayment CoordinationPayment information (Vendor & Duty) is entered into SAP, and the approval process is carried out through FlexTrack approval status and ensure timely payment processing (ACH, Wire, Check)Support urgent payment requests and provide payment status updates to vendorsReconciliation & ReportingReconcile vendor statements and identify outstanding or missing invoicesMonitor aging reports and follow up on overdue pending itemsMaintain organized records of invoices, approvals, and supporting documentsREQUIRED QUALIFICATIONSEducation:Associate degree in accounting payableEquivalent relevant work experience will be consideredExperience:25 years of experience in a similar payable roleSAP experience is plusSkills and Competencies:Strong organizational skills and attention to detailAbility to maintain confidentiality and handle sensitive financial informationAbility to follow written and verbal instructions accuratelyProficiency in Microsoft Office Suite (Excel, Word, Outlook)Experience with SAP or other ERP systems preferredTravel Requirement:Less than 5%COMPENSATION AND BENEFITSCompetitive Total Rewards PackageComprehensive Health, Dental, and Vision InsuranceGenerous 401(k) Company MatchFree Telehealth ServicesOptional Supplemental Insurance ProgramsOngoing Professional Development and Leadership Training OpportunitiesWORKING CONDITIONSFull-time, in-person position in a professional office environment.MondayFriday, 8:00 a.m.5:00 p.m., with occasional overtime during peak periods (e.g., month-end, year-end, or audits).Requires extended periods of sitting and computer work.May occasionally lift up to 15 lbs (files or office supplies).Office is climate-controlled and equipped with standard business technology.Experience:25 years of experience in a similar payable roleSAP experience is plusSkills and Competencies:Strong organizational skills and attention to detailAbility to maintain confidentiality and handle sensitive financial informationAbility to follow written and verbal instructions accuratelyProficiency in Microsoft Office Suite (Excel, Word, Outlook)Experience with SAP or other ERP systems preferredTravel Requirement:Less than 5%PI0d87e87a3a28-26289-40399192