Executive Administrator

Are you the kind of Executive Administrator to the CEO who never lets anything slip through the cracks?Our client is a highly successful, privately owned multi site business with 24 locations and around 500 employees. With ambitious growth plans and a collaborative corporate team of 7, they are investing in a dedicated Executive Administrator to the CEO to strengthen structure, accountability, and operational discipline at the top of the organisation.We're seeking a Executive Administrator to the CEO who will act as the operational backbone of the CEO's office. This is not diary management or travel booking. This is about execution. You will transform the inbox into a command centre, convert conversations into tracked actions, oversee lease and compliance schedules, and ensure 100% follow through so the CEO can focus on strategy and growth.What's in it for youDirect partnership with an ambitious, inspirational CEOReal impact in a brand new Executive Administrator to the CEO positionOpportunity to introduce systems and modernise processesCollaborative, people focused culture$80k to $90k + benefits You'll be responsible forOwning and structuring the CEO inbox, extracting actions and decisionsImplementing systems and processes to effectively track activities and monitor progressManaging lease obligations across 24 locations, ensuring deadlines and compliance are metAttending meetings, taking structured notes, and driving follow up with internal and external stakeholdersHolding others accountable to timelines with professionalism and confidence You'll need15+ years experience in an Executive Assistant, Executive Administrator, or senior administrative roleExperience supporting a business owner or senior executive in a multi site environmentStrong capability with inbox management, spreadsheets, and task tracking softwareProven experience implementing new systems and improving processesExceptional attention to detail and a completer finisher mindsetA warm, calm, dependable, and emotionally intelligent approachLocation: 100% onsite in the Newport Beach area, CA.