Executive Assistant

About UsClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.About VentanaAs part of the Clayco family, Ventana designs, supplies, and installs high-performing curtain wall façade systems. By working closely with the design team, we can ensure a competitively priced façade that is water and airtight and allows for optimal thermal control of the interior space. Traditionally, the façade is one of the major risk factors on any building, and the team at Ventana has a proven track record of taking the risk and delivering superior façade systems that guarantee long-term performance.The Role We Want You ForThe Executive Assistant will be responsible for performing administrative and office support activities for a Senior Executive. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.The Specifics of the RoleSupporting Principals or ExecutivesManage Executive calendars, expense reports, time sheets, contacts, for multiple executives.Serves as scheduler/coordinator for business trip transportation, dining, lodging accommodationsOrganizes registrations for business development events including networking events, conferences, and sponsorships.Updates and maintains contacts, prospect and project pursuit information in CRMConducts market & client research to support business development and marketing initiatives for existing and potential clientsResponsible for ensuring that all corporate pre-qualifications are current as required by the agencyInterface with marketing team to provide required client deliverablesComplete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling overnight deliveries.Check request for donations and misc. job expenses.Provide intermediary communication and support between all company departments and regional officesConference room management, proof reading, meeting minutesHandling personal matters as neededRequirements5-10+ years' experienceInterest in hands-on learning in a fast-paced, creative and dynamic environment - evolving into someone who will look for solutions to issues and not just pass along messages.A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others.Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.Organized with the ability to set priorities, take direction and manage time.Data entry and management skills for updating contacts, calendars and files.A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.Embraces change and recognizes the benefits with a positive outlook.Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skillsExpertise knowledge of Microsoft Suites and Online Platforms (PowerPoint, Word, Excel, Office 365) and ability to quickly learn and use virtual meeting platforms such as Microsoft Teams, Zoom, Webex. Willingness to learn new skills and keep up with latest technology.Some Things You Should KnowNo other builder can offer the collaborative design-build approach that Clayco does.We work on creative, complex, award-winning, high-profile jobs.The pace is fast!This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.Why Ventana and Clayco?2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.2025 ENR Midwest - Midwest Contractor (#1).2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5).2025 ENR Top 100 Green Contractors - Green Contractor (Top 3).2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3).BenefitsDiscretionary Annual Bonus: Subject to company and individual performance.Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!CompensationThe salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $90,000 - $115,000 +/- annually (not adjusted for location).