Administrative Assistant

Location / SchedulePainted Post, NYMonday – Friday | 8:00 AM – 5:00 PMLocal candidates onlyInterview ProcessPhone ScreenOnsite InterviewAssignment DetailsThis position will provide coverage while two employees are out on leave (not simultaneously)Position OverviewThe Administrative Assistant II provides high-level administrative support to multiple departments and project teams while ensuring smooth day-to-day office operations. This role is responsible for calendar management, travel coordination, office support, financial processing, records management, onboarding coordination, and departmental project support.The ideal candidate will possess strong organizational skills, attention to detail, technical proficiency, and excellent communication skills while supporting leadership teams and cross-functional stakeholders in a fast-paced corporate environment.Top Skills / RequirementsAssociate degree preferred, but not required3+ years of Administrative Assistant experience, preferably in a corporate environmentProficiency with Microsoft Office Suite and PeopleSoftConcur experience preferredStrong verbal and written communication skillsAbility to learn quickly and adapt to changing prioritiesKey ResponsibilitiesAdministrative & Office SupportServe as primary administrative support for designated staff and project teamsOrganize and manage leadership calendars and daily scheduling prioritiesCoordinate meetings, onboarding activities, and employee engagement initiativesOversee day-to-day office operations and administrative issue resolutionMaintain departmental office supplies within budget guidelinesProvide backup administrative support as needed across the departmentTravel & Event CoordinationCoordinate travel arrangements, including shuttle scheduling, Concur processing, and client-related logisticsPlan and manage department meetings, events, and customer visits in partnership with the SP Events teamFinancial & Systems SupportInput and manage PeopleSoft purchase ordersManage monthly ETAD processes, reminders, account tracking, and updatesAssist with onboarding requests, IT requests, e-TAD facilitation, and workspace coordinationReporting & DocumentationPrepare presentations, spreadsheets, graphs, and Power BI reportsUpdate and maintain SharePoint and Microsoft Teams sitesSupport Department Archive Record Management (DARM), including audits and records maintenanceAssist management with special projects and additional departmental needsRequired QualificationsAdministrative experience with strong technical and computer skills3+ years of related administrative experience in a corporate environment preferredPrevious experience with enterprise systems and corporate processes preferredStrong organizational and multitasking abilitiesAbility to manage confidential and sensitive information with discretionTechnical SkillsProficiency with:Microsoft WordExcelPowerPointOutlookPeopleSoftConcurSharePointMicrosoft TeamsPower BIPreferred BackgroundExperience supporting:Corporate administrative operationsDepartment leadership teamsCross-functional project teamsBudgeting and reporting processesOffice coordination and records managementKey CompetenciesOrganizational SkillsStrong attention to detail with the ability to prioritize and manage multiple tasks effectivelyCommunication SkillsExcellent written and verbal communication skillsComfortable interacting with all levels of internal and external stakeholdersConfidentialityAbility to handle sensitive and confidential information with professionalism and discretionProblem SolvingStrong decision-making skills and ability to adapt to changing priorities and deadlinesCustomer ServiceProfessional, collaborative, and team-oriented approach with strong relationship-building skillsSelf-MotivationAbility to work independently with minimal supervision in a fast-paced environmentTravel RequirementsNo travel required Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.