Office Manager

At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,and the community as a whole.We have a rich and storied history. Colibri is one of the pioneers of online professional education,introducing some of the first web-based professional education courses in 2001. Today, the company’sfamily of brands are the leading online professional education platforms in their respective end-markets.We proudly serve >1 million customers annually and employ more than 1,500 mission-alignedprofessionals. To learn more, please visit: www.colibrigroup.comPosition OverviewAre you someone with a strong customer service mindset who thrives on helping others and ensuring everything runs smoothly? Join us at Colibri Group as an Office Manager, where your dedication and proactive approach will play a key role in creating a welcoming, supportive, and organized environment at the Colibri Collaboration Center (C3).As the go-to person for office operations, you’ll manage day-to-day activities, provide valuable support to team members, and ensure our workspace embodies our core values: Love, Joy, Boldness, Teamwork, and Curiosity.If you’re eager to make a positive impact, enjoy solving problems, and excel at keeping things running seamlessly, we’d love to have you on our team!What You’ll DoOversee daily operations to ensure a clean, functional, and collaborative workspaceManage office supplies, equipment, and vendor services to maintain availability and efficiencyCoordinate meeting space scheduling and support team events, workshops, and conferencesServe as the primary contact for building management and external vendors for maintenance and office-related needsDevelop and implement office policies to streamline operations and enhance productivityProvide calendar management, meeting scheduling, and occasional travel coordination for executivesAssist in preparing documents, reports, and presentations as neededSupport key teams, such as finance and accounting, with invoice tracking, correspondence, and schedulingManage maintenance and repair needs, ensuring compliance with lease termsManage hot-desking arrangements and ensure technology resources meet hybrid workforce needsPartner with IT to maintain reliable video conferencing tools and connectivityFoster a welcoming and inclusive office culture to support team engagementOrganize office events, employee appreciation activities, and team-building initiativesAct as a liaison between employees and leadership to address workspace needsReview and process vendor invoices, ensuring cost-effectivenessMaintain compliance with health, safety, and accessibility standardsWhat You’ll Need To Succeed3–5 years of experience in office management or facilities administration, ideally in a hybrid or remote-first environmentStrong organizational and time-management abilitiesExcellent interpersonal and communication skills with a customer service mindsetFinancial acumen, including budgeting and invoice processingProblem-solving skills and adaptability in a fast-paced environmentProficiency in Microsoft Office SuiteWork Location: On-site Address: 399 S Spring Ave, St. Louis, MO 63110Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.