Administrative Assistant (PDX)

Administrative Assistant TYPE: Full Time | MUST be able to obtain a SIDA airport badge Quantem Aviation Services is a premier aircraft handling provider offering cargo warehousing, mail handling, ramp handling, terminal services, and GSE fuel supply and maintenance services. Our employees receive the following, based on position and eligibility requirements: Insurance - health, dental and life 401(k) retirement plan with company match Employee Assistance Program Employee discounts Competitive wages Flexible schedule Advancement opportunities On the job training $300 referral bonuses - unlimited DailyPay Position Overview: The Administrative Assistant will provide a range of administrative support to our external customers (airlines), and internal customers (leadership) with a high degree of professionalism, organization, time management, and confidentiality. You will provide assistance and customer services for our current employees and new hires. Essential Duties and Responsibilities (Including but not limited to): Answer phone calls, take messages, and field/respond to all routine and non-routine questions Assist with billing invoices and approvals Must be professional and alert at all times & handle scheduling onboarding paperwork for new hires Build employee new hire and onboarding schedules, maintain our applicant tracking system (ATS), develop and implement organized filling system, maintain and update employee records Ensure that all flights that Quantem loads and/ or unloads operate on time Respond to customer inquiries and requests in a timely manner Required Skills and Experience: High school diploma or equivalent preferred Must be 18 years of age or older Maintain and treat all information and communication as confidential Possess the tact to deal with all levels of employees and client representatives Must be able to read, write, understand and carry out instructions in English Must be able to verbally direct and communicate in English Proficient with Microsoft Office Suite or related software Impeccable attention to detail and organization Work Environment: Indoor office environment with the potential of remaining seated for extended periods of time Continuous use of a computer, keyboard, and mouse Prolonged periods of standing, noise level may be excessive at times Physical Demands: Must be able to carry, push, pull, lift up to 25 pounds and operate office equipment as necessary