Administrative Assistant

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for someone who fits our culture, vision, work ethic, and team. ATLAS stands for A dvisors T hat L isten A nd S erve, and our people strive to embody that saying every day. We are a solutions-based firm that keeps a positive space, always. ATLAS seeks to add value to our clients, our people, and our culture, inside and outside of our office walls. If you are looking for a company that will invest, motivate, and inspire you to aim high, ATLAS is it.OverviewWe are seeking a reliable and detail-oriented Administrative Assistant to support our Casper office. Working under the guidance of Managers and/or Partners, this role will provide administrative support to both clients and internal staff. The ideal candidate is organized, professional, and comfortable in a fast-paced environment. This is a great opportunity to join a collaborative team with opportunities for growth across a multi-state firm.MAJOR RESPONSIBILITIES Utilize Microsoft Office tools, including Word and Excel, regularlyOperate firmwide software systems and manage multi-line phone systemsGreet and interact with clients professionallyManage appointment scheduling and calendar coordinationPrepare and send outgoing mail; make occasional post office tripsOversee general office upkeep, maintain inventory, and order suppliesGenerate and distribute weekly reportsAssign incoming projects and assist in tracking progressScan, file, and assemble tax returns and client reportsMaintain paper and electronic filing systems; track E-file authorization formsCreate and send invoices; collect and process client paymentsPerform other duties as assigned to support firm operationsSKILLS AND ABILITIES Strong knowledge of computer software and programsFriendly and social demeanor with excellent interpersonal skillsAbility to multitask and remain organized in a fast-paced environmentStrong problem-solving skills and a proactive mindsetExcellent written and verbal communicationProfessionalism and attention to detailWillingness to learn new tools and systemsFlexible, team-oriented attitudeAbility to manage shifting priorities and meet deadlinesAlignment with the company's Mission, Vision, and ValuesWillingness to work occasional weekends during peak tax seasonEDUCATION AND EXPERIENCE High School Diploma or GED RequiredAt least 1 year of experience in a similar administrative role preferredPrevious experience at a CPA firm is a plus, but not requiredBENEFITSMedical, Dental, and VisionGAP BenefitsSupplemental BenefitsLife and AD&D InsuranceShort- & Long-Term Disability Plans401k with Company MatchingBonus StructureFlexible PTO with sick timeIncentive ProgramDevelopment ProgramCompany Wellness ProgramAPPLICATION DEADLINEWe accept applications on an ongoing basis. This position will remain open until a qualified candidate is identified.WORKING CONDITIONSMust be able to operate a variety of machines and equipment, including computer, office equipment, telephone, etc. Tasks may require extended periods of time at a keyboard or workstation. Required to occasionally lift, hold, or carry items weighing up to 40 pounds. Individuals must perform the principal duties and responsibilities with or without reasonable accommodation.EQUAL OPPORTUNITY STATEMENTATLAS Navigators, LLC is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, racial expression, including protective hairstyles , religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.ATLAS is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.# LI-Onsite Texting Privacy Policy and Information:Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.Message frequency will vary depending on the application process.Msg & data rates may apply.OPT out at any time by texting "Stop".Powered by JazzHR