Bilingual Administrative Assistant

Administrative Assistant POSITION DESCRIPTION Position Summary: Under the direction of the Compliance Supervisor or designee, the Administrative Assistant provides reception, office support, and oversight and coordination of all tasks related to the maintenance and smooth ongoing functioning of the Aldea Solano facility. Duties and Responsibilities: Essential Duties: Greet and direct visitors and clients; answer questions and provide information about agency and programs. Answer telephone calls and place calls to clients, families, vendors, and public. Perform general administrative tasks to support agency and assigned program/department including: scanning; filing; typing and data entry; collecting and distributing interoffice and external mail; preparing/creating reports, letters, forms, and spreadsheets; updating procedures and forms; planning and organizing events as directed, and supporting the preparation and setup of trainings and meetings. Ensure the office/building is professional/tidy in appearance and conduct routine building walkthroughs to ensure CDC Covid compliance and no safety concerns are present. Maintain standard office supplies as well as PPE supplies and, if applicable, Treatment Foster Care inventory (clothing, basic necessities, Emergency placement bags).. Conduct quarterly emergency drills. Handle complex program reporting including monthly compiling of data and reporting to respective county for state submissions. Process monthly payments, if applicable and oversee petty cash in coordination with Accounts Payable. Provide support to psychiatry department including scheduling intake and follow-up appointments, conducting reminder calls, corresponding with pharmacies, and relaying messages to PNP/Psychiatrists. Knowledge of program documents and workflows. Perform special projects and other tasks as assigned. Reporting Relationship: 1. Compliance Supervisor Subordinate Staff (providing direct supervision): 1. None