Business Operations Coordinator

About the Role:ENFOS is a profitable, bootstrapped SaaS company serving the world’s leading industrial enterprises. We operate at a defining moment in our growth: $8M+ ARR, a new flagship office in Chicago’s Fulton Market, and an expanding team executing against a plan to reach $100M ARR. We move fast, hold high standards, and build for scale.This role sits at the center of how the company operates. As Business Operations Coordinator, you are a tactical and strategic operator who keeps the business running cleanly while leadership focuses on growth. You will own a broad and consequential portfolio spanning CEO support, accounts payable, payroll and HR onboarding, event coordination, and administration of the core systems that run the business.This is not a coordination role or an administrative one. It is built for someone with genuine business acumen, strong financial instincts, and the organizational horsepower to run multiple high-stakes functions in parallel. You will be a direct report to the CEO and a trusted operator across the full leadership team.What You’ll Do:1. CEO & Executive SupportThe CEO’s time is the company’s most constrained resource. You will protect it, organize it, and ensure the right information flows to and from leadership without friction.Manage the CEO’s calendar, inbox triage, travel logistics, and meeting preparationCoordinate with leadership team members across time zones to drive scheduling and follow-throughOwn internal and external correspondence on behalf of the CEO with precision and professionalismPrepare materials, agendas, and briefing documents for leadership meetings, board updates, and external engagementsManage confidential information with the discretion expected of a direct CEO partner2. Accounts Payable & Financial OperationsENFOS runs lean. Every dollar is tracked and every vendor relationship is managed deliberately. You will own the AP function and serve as the operational link between commitments made and payments executed.Process vendor invoices, expense reimbursements, and payment runs with accuracy and timelinessMaintain vendor records and manage AP workflows in coordination with finance leadershipSupport month-end close activities including invoice reconciliation and accrual documentationOwn Ramp (corporate card platform) administration: card management, expense categorization, and receipt complianceServe as the day-to-day liaison to ENFOS’s banking relationships for operational needs3. Payroll & HR OnboardingA growing team requires airtight people operations. You will own the full employee lifecycle mechanics: onboarding, offboarding, and on-cycle payroll delivery. When someone joins ENFOS or leaves it, this role owns the process end to end.Administer payroll processing through Rippling, ensuring accuracy and on-cycle deliveryOwn the new hire onboarding workflow: offer letter coordination, system provisioning, Day 1 readiness, and benefits enrollmentManage employee offboarding including system deprovisioning, equipment retrieval, and final pay coordinationServe as the primary point of contact with Human Interest (401k) for employee enrollment and plan administrationMaintain employee records, employment documentation, and HR compliance files with meticulous organization4. Systems AdministrationYou will own admin access and day-to-day administration for the core operational systems that run ENFOS, including:Rippling (HRIS, payroll, benefits, device management)Microsoft 365 (user provisioning, license management)Ramp (corporate cards, expense management)Navan (travel and expense booking)Workable (applicant tracking)Checkr (background screening)PandaDoc (contract execution and document management)Scribe (process documentation)Nextiva (business phone)VacationTracker (PTO management)You will serve as the internal point of contact for access requests, troubleshooting, vendor renewals, and license optimization across this stack.5. Events & Office OperationsThe Fulton Market office is a statement about where ENFOS is going. You will make it run.Plan and execute company events including all-hands meetings, team offsites, client visits, and milestone celebrationsOwn logistics for the Fulton Market office: vendor relationships, supplies, facilities coordination, and Day 1 setup for new hiresCoordinate team travel and accommodation for company events and conferencesManage company swag, branded materials, and gifting programsExpectations:You will be evaluated on:CEO calendar and communications managed proactively with zero dropped ballsAP processed accurately and on schedule with clean documentationPayroll delivered on cycle with no errors and new hires fully onboarded and productive on Day 1Core systems administered cleanly: the right people have the right access and nothing falls through the cracksEvents and office operations run seamlessly with no visible seams to attendees or leadershipThe CEO’s time is protected, well-organized, and focused on the highest-leverage workWhat You’ll Need:Required3 to 5+ years in management consulting, chief of staff, controller, or business operations roleDemonstrated ability to own multiple high-stakes operational workstreams simultaneously without loss of quality or follow-throughStrong financial acumen: comfortable with AP workflows, expense management, payroll mechanics, and basic accounting operationsExceptional organizational instincts with a documented, systematic approach to managing complexity across people, vendors, and systemsProficiency with modern business tools: Microsoft 365, Slack, and cloud-based SaaS platformsDiscretion with sensitive information including compensation, personnel matters, and strategic plansBased in or willing to commute to Chicago’s Fulton Market neighborhood five days per weekPreferredExperience in a high-growth SaaS or technology company where process infrastructure was built, not inheritedBackground in financial operations, controller functions, or consulting with cross-functional project ownershipHands-on experience with Rippling, Ramp, or comparable HRIS and expense platformsExposure to payroll processing, HR onboarding workflows, or benefits administrationExperience coordinating internal events and offsites for growing teamsHow You'll Be Compensated:Salary range: $90,000 to $125,000 based on experienceOpportunity for discretionary annual bonusStock options granted at time of hireComprehensive benefits package including medical, dental, vision, and 401(k)About ENFOS:ENFOS is a profitable, 25-year-old SaaS company serving the world’s leading industrial enterprises with material Environmental Obligation Programs. Our platform unifies finance, accounting, and operations stakeholders in a single enterprise system of record that integrates financial, scientific, and operational data across the full EO lifecycle from identification through derecognition.Organizations choose ENFOS for enterprise-scale governance and audit readiness aligned with U.S. GAAP ASC 410-20 and ASC 410-30 and IFRS IAS 37. Anchored in technical accounting rigor and proven integrations, ENFOS delivers the financial control and audit defensibility expected of a mission-critical system of record.