Project Administrator (Kihei, Maui) (Pac Rim Builders) (Req #: 333)

Position Title: Project Administrator (Kihei, Maui) (Pac Rim Builders) (Req #: 333)Location: Kihei, HIJob Category: Project AdministrationDate Posted: 04/01/2026Pay Range: $75,000.00 - $90,000.00Position DescriptionGoodfellow Bros. (GBI) is a fourth-generation, family-owned heavy civil contractor with over 100 years of experience serving the West Coast and Hawaii, known for its professionalism, integrity, and commitment to the communities it supports. Complementing this legacy, Pac Rim Builders focuses on residential construction, delivering high-quality homes through efficient coordination, cost management, and strong collaboration with vendors and trade partners to ensure projects are completed on time and within budget.GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Project Administrator to join our team in Kihei, Maui.Position SummaryUnder the direction of the Owner/Construction Manager, the Project Administrator manages vendor coordination, contract administration, and project documentation for residential production home builds.This position ensures that homes are built on schedule and within budget by coordinating material procurement, maintaining accurate job cost records, processing contracts and change orders, and supporting field operations with timely and organized administrative services. The ideal candidate is detail-oriented, organized, proactive, and capable of balancing multiple homes in various stages of construction while maintaining strong relationships with vendors, trade partners, field staff, and homeowners.Essential FunctionsProject Coordination & ProcurementSolicit, evaluate, and compare bids from vendors and subcontractorsPrepare and manage project budgets and cost tracking spreadsheetsMaintain accurate option pricing and cost databasesIssue purchase orders and subcontract agreementsNegotiate pricing and terms with suppliers and trade partnersTrack material lead times and ensure timely deliveryConstruction & Field SupportCoordinate closely with the Construction Manager to align purchasing with build schedulesReview plans, specifications, and selections to ensure scope accuracy before orderingProcess homeowner selections and change orders, including pricing and documentationFinancial & Contract AdministrationMaintain job cost tracking and support budget managementVerify invoices against purchase orders and approve for paymentAssist with monthly budget reviews and cost variance reportingPrepare subcontractor payment applications and lien releasesPublish Notices of CompletionDocumentation & ComplianceMaintain organized digital project filesCoordinate permit documentation and inspections as requiredSupport warranty documentation and project closeout packagesCommunication & Continuous ImprovementServe as a key point of communication between vendors, trade partners, field teams, and internal stakeholdersAssist leadership with reporting, forecasting, and cost analysisIdentify opportunities for cost savings and process improvementsCompetitive Benefits & Total Rewards at Goodfellow Bros.At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Your salary will be in the range of $75,000 to $90,000 annually, depending on experience.Additional CompensationEmployee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.Vehicle Allowance & Gas Card: Allowance and fuel coverage to keep you moving on the job (if applicable).Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.BenefitsMedical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.Parental & Family Leave: One paid bonding week, with additional unpaid leave available.Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5× your annual salary.Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.Position RequirementsRequired Education, Experience, and Technical KnowledgeEducationHigh School Diploma or GED requiredAssociate's or Bachelor's degree in Construction Management, Business Administration, or related field preferredExperienceMinimum 35 years of experience in residential construction purchasing, project administration, or related fieldExperience in production home building strongly preferredComputer SkillsProficient in Microsoft Office (Excel, Word, Outlook)Experience with construction management software preferredAbility to manage spreadsheets, budgets, and digital filing systemsCertifications & LicensesValid Driver's License preferredAdditional RequirementsStrong organizational skills with the ability to manage multiple priorities and deadlinesHigh level of discretion and ability to maintain confidentialityExcellent verbal and written communication skillsProfessional and customer-focused demeanor when interacting with homeowners and trade partnersEqual Opportunity EmployerWe conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.J-18808-Ljbffr