Administrative Student Assistant

Posting DetailsStudent Title Classification Information Quick Linkhttps://chapman.peopleadmin.com/postings/38549Job NumberSE161924Position Information Department or Unit NameSchool of Pharmacy- Dean's OfficePosition Headcount1Position TitleAdministrative Student AssistantAcademic YearAcademic Year 2025-2026Term or SemesterAll Academic YearIs this Role for an Undergrad or Grad Student?Grad and UndergradAnticipated Pay Range$16.00 - $20.00Pay Range InformationChapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.On which Campus will this work be done?RinkerApproved SupervisorMay MakSupervisor Emailmmak@chapman.eduScheduling Please use dates within Chapman Academic Calendar(https://www.chapman.edu/academics/academic-calendar.aspx)Desired Start Date04/27/2026Projected End Date04/26/2027Average number of hours per weekUp to 10 HrsPosition Summary Information Job Description SummaryThe Student Administrative Assistant will help support program operations 8 hours a week by contacting community partners, updating records in the CORE database, and assisting with data entry and reporting. Ideal for students who are organized, detail-oriented, and enjoy communication.ResponsibilitiesCalling chain and institutional pharmacies to recruit sites and preceptorsCalling previous preceptors who haven't sent us availability recently to renew interest; updating their contact information in CORE ELMS softwareHelping us assess Introductory Pharmacy Practice Experience (IPPE) availability over timeCalling elective preceptors to collect learning objectives and student activitiesPull other data from CORE and generate QI reportRequired QualificationsCurrent Undergraduate or Graduate student in good academic standingStrong verbal and written communication skills, with professional phone and email etiquetteComfortable making outreach calls to pharmacy sites in a professional mannerProficiency with Microsoft Excel and Word, and the ability to learn and navigate database systems such as CORE ELMSAbility to collect, organize, and summarize data for basic quality improvement reportingDependable, self-motivated, and able to work independently with minimal supervision.Desired QualificationsPrior experience in a clerical, administrative, or data entry roleFamiliarity with pharmacy practice settings or health professions educationExperience using CORE ELMS or other student management systemsSpecial Instructions to ApplicantsBudget Information Is Federal work-study required?With or Without FWS