Executive Assistant

DescriptionRobert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality.Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities.Key Responsibilities+ Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.+ Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.+ Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.+ Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.+ Serve as a point of contact between executives and internal teams, external partners, and stakeholders.+ Assist with expense reporting and invoice processing in accordance with company policies.+ Support planning and coordination of team meetings, offsite events, and company initiatives.+ Maintain organized records, documents, and confidential executive information.+ Provide administrative support for special projects and cross-functional initiatives as assigned.+ Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.RequirementsQualifications+ 5+ years of experience supporting senior executives in an administrative or executive assistant capacity.+ Prior experience supporting leadership within biotechnology, pharmaceutical, healthcare, or corporate environments preferred.+ Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).+ Strong organizational and time management skills with the ability to manage multiple priorities.+ Excellent verbal and written communication skills.+ High level of professionalism and discretion when handling sensitive information.+ Ability to work independently while maintaining strong collaboration with internal teams.+ Experience with calendar management, travel coordination, and executive-level communication.TalentMatchRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .