Inside Sales Administrator!

Job Title: Sales Administrator Location: Blue Ash, Ohio (Fully On-Site)Position OverviewWe are seeking a highly organized and detail-oriented Sales Administrator to support a growing sales team in a fast-paced business environment. This role will focus on contract administration, customer support, sales coordination, and operational assistance. The ideal candidate will thrive in a collaborative setting, work with urgency, and be comfortable supporting a sales-driven culture.Key ResponsibilitiesPrepare, process, and manage customer contracts, renewals, and related sales documentation.Support onboarding of new customers and maintain a positive customer experience.Manage and update customer portals, ensuring all required information is current.Provide requested compliance documentation such as certificates of insurance, W-9s, and other business forms.Assist sales and estimating teams with administrative tasks and contract-related needs.Prepare reports, coordinate communications, and help streamline daily sales operations.Support planning and execution of trade shows, events, and industry networking opportunities.Create site diagrams and other support materials for operations and account management teams.Provide additional administrative support on special projects as needed.QualificationsHigh school diploma required; Associate's or Bachelor's degree preferred.1+ years of experience in sales support, administration, customer service, or related field.Experience handling contracts, proposals, or customer documentation preferred.Strong attention to detail with the ability to prioritize multiple deadlines.Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.Excellent written and verbal communication skills.Self-motivated with the ability to work independently and as part of a team.Ideal Candidate ProfileStrong sense of urgency and follow-through.Comfortable working closely with a sales team in a high-energy environment.Professional, adaptable, and solutions-oriented.Organized with strong multitasking skills.Work EnvironmentThis is a fully on-site position based in Blue Ash, Ohio. The role operates in a professional office environment using standard office equipment and requires occasional standing, walking, and light lifting.Equal Opportunity NoticeHighspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.Representation NoticeBy submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.Privacy NoticeVaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.Virginia residents may access our state specific policies here.Residents of all other states may access our policies here.Canadian residents may access our policies in English here and in French here.Residents of countries governed by GDPR and UK GDPR may access our policies here.Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.Pay Transparency NoticeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:· the individual's skill sets, experience and training;· licensure and certification requirements;· office location and other geographic considerations; and· other business and organizational needs.With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).