Account Payable/Accounts Receivable Specialist

Objective: The AP/AR Specialist plays a pivotal role in ensuring that the day-to-day cash cycle operations, ensuring timely, accurate, and compliant processing of all payables and receivables to optimize cash flow, maintain strong vendor and customer relationships, and support clean, audit-ready financial records. This role demands meticulous attention to detail, strong problem-solving skills, excellent communication, and the ability to handle confidential information with discretion. FP Transitions Introduction: At FP Transitions, our team is dedicated to helping wealth advisory firms identify, build, and realize value. We are driven by innovation, collaboration, client-centricity, and objectivity. We are entrusted with mission-critical moments and drive life-altering business decisions. Join us in our mission to make a significant impact in the wealth advisory industry. Role Summary: The AP/AR Specialist is responsible for the end-to-end management of vendor invoices, employee reimbursements, payments, customer invoicing, cash applications, collections, and reconciliation. This role involves close collaboration with Accounting, Operations, and Leadership to maintain accurate ledgers, resolve discrepancies, and improve cycle times. Success in this role is measured by accuracy, on-time processing, effective communication, and continuous process improvement. Essential Functions: · Accounts Payable o Handle end to end vendor records and payments o Review and maintain weekly A/P schedule and queue o Reconcile and post employee expense reimbursements o Submit online Bill Pay entries o Submit vendor ACH payment entries o Prepare check payments o Confirm non-invoiced vendors are paid (e.g., rent) o Post benefits journal entries by employee and department o Post credit card transactions and maintain receipt records o Assist with Business Personal Property inventory and Use Tax schedules o Assist with issuing vendor 1099s o Review and discuss weekly budget projection worksheet o Assist with department budgeting communications o Create, review, and reconcile daily, weekly, monthly reports · Accounts Receivable o Post new check, wire, and ACH activity in Salesforce and accounting systems o Gather client and transaction details for M&A deals (including deferred fees and commission data) o Deposit paper checks at the bank o Post daily sales activity in accounting systems, including non-membership transactions and installment invoices. o Assist in reconciling new transactions against Daily Sales Leaderboard report (Closed Won opportunities) o Review daily Sales by Item report for accuracy in Salesforce; communicate corrections to internal teams o Process membership transactions Preferred knowledge, skills, and abilities: Familiarity ERP/Accounting platforms (QuickBooks, NetSuite, Sage). Familiarity with CRM/AR Collections tools like Salesforce for billing/support alignment. Familiarity with 1099, W-9, sales/use tax considerations, excise tax and nexus issues. Familiarity with Microsoft Excel, SharePoint, and Slack. Strong attention to detail and organizational and time management skills. Ability to manage multiple tasks and projects and prioritize effectively. Problem-solving skills and initiative to improve processes, identify and address potential issues, and work proactively to find solutions. Continuously seek opportunities to improve processes and workflows, driving efficiency and effectiveness. Exceptional communication and writing skills, maintaining strict confidentiality when appropriate. Analytical, strategic, and creative problem-solving skills. Education and Experience: · Bachelor’s degree in Accounting, Finance, Business, or a related field preferred. · 2-4+ years’ experience in AP/AR or general accounting. Compensation and Benefits: · $26.44 to $36.06 per hour DOE. · Medical, Vision, Dental, Life, Short & Long-term Disability, 401k with 25% employer match. · Company lunches, snacks, and team-building events. · Company holidays (including employee’s birthday) and accrued PTO. Physical factors & working conditions: Full-time non-exempt; office environment, hybrid remote possible with manager’s approval; minimal travel required. Job Type: Full-time Pay: $26.44 - $36.06 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person