Payroll Specialist (Remote Canada)

Payroll & Tax Specialist (US Focus - Remote Canada)Company: Lark HospitalityLocation: Remote (Canada-based)Compensation: CAD $60,000 – CAD $67,000The Rhythm: Full-Time. Core availability from 10:00 AM – 6:00 PM EST. As a coast to coast operation, you’ll flex your hours to support our teams, especially during peak payroll windows.Become a Larkie!!!At Lark Hospitality, we don’t just manage hotels; we curate experiences. We’re a collective of high-design properties across the U.S., each with its own soul. We’re looking for a Payroll & Tax Specialist based in Canada. You’ll join the Human Resources Department as part of our high-impact payroll team where your precision ensures our people are taken care of, so they can take care of our guests. Lark is North America’s leading hospitality management company with a portfolio of five self-managed brands, representing nearly 100 hotels and 33 restaurants across 27 states and 2 countries. At Lark, we are deeply committed to creating meaningful experiences by offering personalized and authentic hospitality while fostering an environment of warmth, energy, and collaboration. We believe in supporting and developing our team members, celebrating their contributions, and nurturing growth opportunities. Lark values honesty, transparency, and long-term relationships with both our team and business partners. We are passionate about service, making each guest's experience unforgettable while upholding the highest standards of professionalism and integrity.The RoleYou support our General Managers by auditing & handling the final submission of the payroll for about 22 of our U.S. properties (approx. 400 team members). While your home base is Canada, your heart is in the details of U.S. multi-state compliance. You’ll be the master of UKG Pro/WFM, ensuring our state tax accounts are as flawless as our guest suites. You’ll also support our remote Canadian team by managing semi-monthly payroll via Rise.You’ll be the primary point of contact and proactive communicator with our hotel General Managers to ensure payroll is successfully & accurately processed on a weekly basis. Your ImpactThe Weekly Beat: Audit and execute U.S. payroll with a "zero-variance" mindset. You’ll partner with General Managers to navigate the nuances of Coast to Coast labor laws (i.e. California meal breaks.) Tax Stewardship: Own the multi-state tax landscape. You’ll resolve notices, work with federal/state agencies to fix discrepancies, and keep our account health in "perfect standing" through thorough monthly audits.Operational Integrity: From 401(k) contributions to cell phone stipends, you ensure every penny is accounted for. You’ll manage funding spreadsheets and keep our credentials secure via 1Password.Compliance Artistry: Respond to state unemployment claims and fact-finding questionnaires, and support annual workers’ compensation audits in partnership with the Benefits Specialist.Who You AreThe Expert: You have at least 2+ years of U.S. Multi-State Payroll experience.  The Tech-Savvy Auditor: UKG Pro and WFM experience is highly preferred. Experience with Rise is helpful.It's all in the Details: You have a "zero-error" approach. You see the story behind the data and can reconcile complex sets across different platforms with ease.The Communicator: Proactively communicate with General Managers, Accounting, Operations and Human Resources team on all payroll & tax related items. You are legally authorized to work in Canada and thrive in a remote environment.The PerksRemote Work: 100% remote work within Canada.Well-Being: Comprehensive, employer-paid Canadian health and dental benefits.The Guest Experience: Travel perks across the Lark Hospitality portfolio.The Team: A seat at the table in a collaborative HR department where your work is seen, felt, and celebrated.Physical & Mental RequirementsThe Digital Workspace: This is a 100% remote role. You must be comfortable spending the majority of your workday at a desk, utilizing a computer and dual monitors for deep-focus auditing and data entry.Mental Agility: The role requires a high level of cognitive endurance. You will frequently switch between complex tasks—such as reconciling multi-state tax variances—while maintaining a "zero-error" standard under tight processing deadlines.Communication Ability: You will participate in regular video calls and phone consultations with General Managers and/or other departments, across various time zones, requiring professional presence and clear verbal & written communication.Schedule Flexibility: You must have the mental flexibility to adjust your focus and availability to accommodate a variety of time zones while remaining anchored in Eastern Time deadlines.Environment: You are responsible for maintaining a dedicated, quiet home office space with reliable high-speed internet to ensure the security and confidentiality of sensitive payroll data. Lark Hospitality is an equal opportunity employer. We believe diversity makes us stronger and are committed to an inclusive environment. If you need any specific accommodations during the application process, just let us know.