Administrative Assistant

Midtown Manhattan, NY | Part-Time | Hybrid (2 Days In-Office, 1 Remote)About USADATAUSADATA is a data intelligence and marketing technology company that helps brands identify, target, and activate their ideal audiences across direct mail, digital media, email, and analytics solutions. We work with agencies, enterprise organizations, and growing businesses to power smarter marketing through data.We’re looking for a highly organized, proactive Administrative Assistant to support office operations and executive administration in our Midtown Manhattan office. This role is ideal for someone who thrives in a professional, fast-moving environment and enjoys being a reliable resource for both leadership and team members. Who You AreYou are organized, resourceful, and detail-oriented with a professional, polished presence. You enjoy creating structure, solving problems, and helping teams operate efficiently behind the scenes.You’re comfortable balancing multiple priorities — from managing day-to-day office needs to supporting leadership with scheduling and administrative tasks. You communicate confidently, maintain discretion when handling sensitive information, and take pride in creating an environment where people can do their best work.Most importantly, you are proactive. You notice what needs attention before it becomes an issue and are always willing to step in and help where needed. Role & ResponsibilitiesThis position supports both office operations and executive administration. You’ll work closely with leadership and team members to help maintain an organized, professional, and efficient work environment.Office Operations & CoordinationMaintain a clean, organized, and professional office environmentManage office inventory including supplies, snacks, beverages, and equipmentCoordinate office orders, deliveries, and vendor relationshipsEnsure conference rooms and shared spaces remain organized and ready for meetingsAssist with office organization, filing, and operational processesSupport internal team events, lunches, and occasional client meetingsReception & Administrative SupportServe as the primary point of contact for office visitors, deliveries, and incoming callsManage incoming and outgoing mail and packagesSupport light bookkeeping and administrative finance tasks, including accounts receivable invoicing, payment tracking, and client follow-ups on outstanding invoicesAssist with document preparation, data entry, reporting, and general administrative tasksHandle confidential information with professionalism and discretion Help coordinate meeting logistics, conference room setup, and presentation materialsSupport travel coordination and expense organization when neededTeam SupportAssist various departments with administrative and organizational projectsHelp improve internal workflows and office efficiencyProvide general support to leadership and staff as needed Qualifications1–3 years of experience in an administrative assistant, office coordinator, receptionist, or similar roleStrong organizational skills and attention to detailExcellent written and verbal communication skillsProfessional, friendly, and dependable demeanorAbility to multitask and prioritize effectivelyProficiency in Microsoft Office and Google WorkspaceComfortable working in a collaborative office environmentAbility to handle sensitive or confidential information professionally Nice to HaveExperience supporting executives or leadership teamsFamiliarity with QuickBooks, CRM systems, or project management toolsExperience in marketing, technology, media, or data-related industriesComfortable working in a fast-moving, entrepreneurial environment Schedule & Work EnvironmentPart-time positionApproximately 3 days per weekHybrid schedule:2 days per week in our Midtown Manhattan office1 remote workdayFlexible scheduling available based on business needsCollaborative, professional, and fast-paced team environment Why Join USADATA?Opportunity to work closely with company leadershipCollaborative and entrepreneurial team cultureFlexible hybrid work environmentModern Midtown Manhattan office locationExposure to the marketing technology, data, and media industriesOpportunity for growth as the company continues to expand USADATAactivate. accelerate. amplify.$65/HR