Project Administrative Assistant

Project Administrative Assistant - Carol Stream, ILSalary: $55,000 – $60,000 AnnuallyWe are a nationally recognized luxury hospitality design and branding firm specializing in boutique hotels, rooftop venues, restaurants, and private member spaces across the country. Our team combines architectural design, custom fabrication, lighting, and sensory storytelling to create environments that feel both elevated and unforgettable.We are currently seeking a Project Administrative Assistant to join our growing team! In this role, you will serve as a key point of contact for clients, helping manage project communication, coordinate timelines and deliverables, and provide updates throughout the design process.We offer competitive pay and a comprehensive benefits package that includes medical, dental, vision, life insurance, and a 401(k) with company match.What You’ll Do: Oversee day-to-day client inquiries and ensure timely, professional responses that maintain a high-touch service experienceAct as the primary liaison between clients, designers, and project managers to ensure clear and consistent communication across all project phasesTrack project milestones and proactively flag risks, delays, or scope changes to internal leadershipPrepare and maintain client-facing documentation, including status reports, meeting summaries, and presentation materialsCoordinate scheduling for client meetings, design reviews, site visits, and installation timelinesSupport onboarding of new clients by organizing project kickoffs and outlining workflow expectationsManage revisions and approvals process for design concepts, materials, and deliverablesWhat We’re Looking For:2+ years of administrative or customer service experienceStrong capability to handle multiple cases while prioritizing effectively in a fast-paced settingBasic computer skills, including email, word processing, and spreadsheetsCorporate Resources, on behalf of our client located in Carol Stream, IL, is hiring a full-time, permanent Project Administrative Assistant.