Administrative/Accounts Payable Assistant

Position OverviewWe are seeking a detail-oriented and proactive Administrative & Accounts Payable Assistant with a strong accounting background. In addition to general office operations, the ideal candidate will have experience with accounts payable, purchase order processes, and administrative coordination in a fast-paced construction or similar environment.This position requires a high level of accuracy, discretion, organization, and the ability to manage multiple priorities effectively.Key ResponsibilitiesAccounting Support:Assist with accounts payable processes, including matching tickets, coding invoices, and data entry Process purchase orders, track approvals, and maintain accurate records Support weekly check runs and vendor payment tracking Reconcile vendor statements and assist with resolving discrepancies Maintain organized digital and physical financial records Assist with basic job costing and expense tracking Administrative & Office Support:Greet and assist visitors, clients, and vendors in a professional manner Answer and direct incoming calls, emails, and correspondence Maintain front office operations and a professional work environment Provide administrative support where neededCoordinate meetings, office supplies, and vendor communications Perform general clerical duties such as filing, scanning, and document preparation QualificationsHigh school diploma or equivalent required; Associate’s degree in Business, Accounting, or a related field preferred 2–5 years of administrative experience, including exposure to accounting and general office functions (construction industry experience preferred) Working knowledge of accounts payable, purchase orders, and basic accounting principles Proficient in Microsoft Office Suite, particularly Excel and Outlook Experience with accounting software is a plus Strong organizational skills with exceptional attention to detail and accuracy Ability to handle sensitive and confidential information with discretion Bilingual skills are a plus but not required.