Brokerage Coordinator

Role: Brokerage CoordinatorLocation: Chicago, ILRole Type: Full-Time, On-SiteExperience: 0–3 YearsAbout VestianVestian is a global commercial real estate advisory firm focused exclusively on representing occupiers. We help businesses make smarter real estate decisions across portfolio strategy, lease transactions, workplace planning, project delivery, and operational execution.Our platform combines brokerage expertise, market intelligence, client advisory, and integrated service delivery to support companies across local, national, and global portfolios. We’re looking for ambitious early-career talent who want to grow with us.About the RoleThe Brokerage Client Services Associate serves as a strategic support partner to our brokerage professionals and client teams. This role sits at the intersection of business development, client service, marketing execution, and transaction support.You will help our brokers stay organized, pursue new business opportunities, deliver exceptional client experiences, and bring a high level of polish to everything we put in front of clients.This is an ideal opportunity for someone who wants exposure to commercial real estate, client strategy, marketing, and business development.Key ResponsibilitiesClient & Brokerage SupportSupport brokers and client teams with day-to-day business development and client service activitiesPrepare and coordinate client presentations, proposals, RFP responses, and pitch materialsHelp manage active pursuits, pipeline activity, and transaction deliverablesTrack critical dates, client follow-ups, and team prioritiesBusiness Development & ResearchResearch prospective clients, industries, portfolio opportunities, and market trendsIdentify target companies, decision-makers, and strategic growth opportunities using tools like LinkedIn, CoStar, ZoomInfo and internal databasesSupport account planning and outbound business development campaignsHelp brokers prepare for prospect meetings with relevant market and company intelligenceMarketing & Content DevelopmentCreate and edit client-facing marketing materials including presentations, case studies, flyers, and email campaignsCoordinate with Platform team on deliverablesHelp manage broker bios, service line collateral, and sales enablement materialsSupport thought leadership campaigns and social media initiatives, including LinkedInCRM & Pipeline ManagementMaintain accurate prospect and client records in HubSpotTrack leads, opportunities, meetings, and pipeline progressionSupport reporting and dashboard updates for brokersHelp ensure CRM compliance and clean data standardsQualificationsRequiredBachelor’s degree in Business, Marketing, Real Estate, Communications, or related field0–3 years of experience in commercial real estate, professional services, marketing, sales support, or client servicesStrong written, verbal, and interpersonal communication skillsExceptional organization and attention to detailAbility to manage multiple priorities in a fast-paced environmentProfessional presence and comfort interacting with senior professionals and clientsPreferred Technical SkillsMicrosoft PowerPointMicrosoft ExcelMicrosoft WordExperience with HubSpot, Salesforce, or similar CRM platforms is a plusExperience with Figma or Adobe Creative Cloud is a plusWhat We’re Looking ForWe want someone who is:Highly organized and naturally proactiveCurious about business and real estateComfortable balancing creative work with operational executionProfessional, polished, and client-orientedHungry to learn and build a long-term career