Admin Clerk

This is an overnight Admin PositionQualificationsBilingual communication skills (English/Spanish) preferredProficiency in invoice management systems, specifically DynamicsWorkload management/ data entry and invoicingComfortable working extended hours on a computerCustomer Service, phone etiquetteKey ResponsibilitiesCoordinate inbound/outbound dispatch notificationsDistribute meeting notices and shift schedule updatesCommunicate pending items (shorts reports) and special instructionsManage inbound delivery appointments and vendor schedulingMaintain next-day delivery calendar accuracyCommunicate dock assignments and wait times to driversVerify bills of lading, invoices, and packing lists against received product as well as rejected product and returnsMaintain cold-chain logsEnter and verify receivers in Dynamics (catch weights, expiration dates)Collaborate with Replenishment, Product Integrity, and Repack teams to resolve discrepancies and damagesDocument and submit damage reports with supporting evidenceOrganize workflow and coordinate communication across departments and third-party carriersAssist with routing, pick/load sheet printing, and driver/loading assignmentsReconcile completed load sheets in DynamicsEnter weights, print invoices, and prepare driver documentationInvestigate product shorts and verify catch weights and expiration datesConduct spot checks to ensure accurate case and piece countsSSLIP