Exec Assistant & Ops Manager

Company OverviewOur client is a high-performing real estate organization specializing in residential sales, listings, and transaction management. With a collaborative team of approximately 10 agents and staff, the organization operates in a fast-paced, performance-driven environment focused on client service, deal execution, and continued growth. The team values professionalism, accountability, and operational excellence, with strong leadership involvement in daily business strategy and execution.Position OverviewThe Executive Assistant & Operations Manager serves as a strategic partner to leadership, overseeing real estate transactions and operational workflows to ensure deals move efficiently from listing through closing. This role combines executive support, transaction coordination, and operations management, with responsibility for maintaining organization, compliance, and team coordination in a fast-paced environment.The ideal candidate is highly organized, detail-oriented, and adaptable, with a DISC profile reflecting strong Dominance and Compliance traits. They are professional, emotionally steady, and capable of building positive relationships while maintaining operational control. This is a career-oriented opportunity with long-term growth potential.Location: Tom's River, NJReports To: Team Leadership EmploymentType: Full Time, On SiteScheduleMonday - Friday SalaryRange: $70,000/yearly + monthly bonusesBenefits: Health insurance provided; paid holidaysKey ResponsibilitiesOversee and manage real estate transactions from listing through closing, ensuring accuracy, compliance, and timelines are metCoordinate contracts, documentation, and client comm. across multiple active dealsPrepare listing materials, CMAs, and transaction docs. for signatures and submissionMaintain CRM systems and int tracking tools to ensure organized and up-to-date recordsMonitor deadlines, inspections, attorney reviews, and closing req. keep deals progressingCoordinate vendors, photos, showings, signage, and lockbox logisticsEnsure compliance with brokerage requirements and regulatory doc. standardsPrepare commission statements and coordinate financial documentation with bookkeeping supportOversee operational workflows, reporting tools, and sales tracking systemsSupport leadership with scheduling, reporting, and operational decision-makingAssist with client experience initiatives including communication, gifts, and reviewsProvide executive and administrative support to leadership as neededAct as the central point of communication for agents, clients, attorneys, and vendorsFoster a professional, positive team and client experienceQualificationsActive Real Estate License strongly preferredMinimum of 3 years of experience in real estate operations, executive assistance, transaction coordination, or office managementStrong organizational skills with exceptional attention to detail and compliance focusAbility to manage multiple priorities in a fast-paced environmentProfessional comm. skills with the ability to build rapport while maintaining authorityProficiency with Microsoft Office, Excel, and real estate CRM systemsStrong problem-solving ability and decision-making confidenceCareer-oriented mindset with desire for growth and long-term stabilityCompensationThe published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today's market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.EEO StatementTopaz HR is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We are committed to creating an inclusive environment for all employees.Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.