Procurement and Travel Specialist

Position SummaryThe Procurement and Travel Specialist receives requisitions for purchases, generates purchase order documents, and places orders. They also coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. The Procurement and Travel Specialist provides technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.Responsibilities Assists with agency vehicle reservation process, including distributing keys and collecting gas receiptsReceives requisitions and analyzes for quality, specifications, and delivery requirements.Assign purchase order number and place order with appropriate vendor/contractor.Assists with ensuring vendors/contractors are verified through www.sam.govAssists with preparing written bid requests to vendors/contractors and evaluating vendors/contractors through various objective performance measures Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs/departments.Identifies ways to improve workflows and processes to increase efficiency.Assists with vendor entries, updates, status, documentation, and payment tracking in accounting systemReconciles monthly credit card statementCoordinates staff travelEnsure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reservedResearch and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clientsEnsure all travel forms are filled out and approved before any reservation or booking is completed.Assist with obtaining all funder prepaid travel, hotel, flight, and per diem documentation.Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations.Collects and distributes mail for the department Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.Perform other duties as assignedQualificationsJob Requirements:The following requirements are those that are normally required for the performance of the Procurement and Travel Specialist position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.Physical RequirementsThis position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.Non-Physical RequirementsEducationAssociate’s degree in business administration or related field preferredHigh School Diploma, requiredExperience1 year of related experience requiredKnowledge and experience with computerized database systemsExperience working with government contracts desirableSpecial SkillsExcellent written and verbal communication skillsExperienced in Microsoft Office SuiteLicenses, Registration, CertificationValid Washington State Driver’s license and minimum liability insurance required by WA StateMust be deemed insurable by Catholic Charities’ liability insurance providerEmployment Is Conditional UponBeing cleared by criminal background check and fingerprinting when requiredWork Schedule: Monday to Friday, 7:30-4:30Wage Range: $24.00-$27.50 per hour, depending on experienceBenefits13 paid holidays, 12 days of vacation, 12 days of sick leave per yearHealth insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic CharitiesRetirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employmentBasic Life Insurance paid 100% by Catholic CharitiesFlexible Spending Account eligibility following 6 months of employmentEducation Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employmentAdditional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theftEmployee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing toolsAnnual longevity awards begin at 5 years of employmentIt is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.