Construction Administrative Assistant

Job Description Construction Administrative AssistantLocation:Poughkeepsie, NYEmployment Type:Full-Time | Temporary with the possibility to go permanentPay Rate:$25-$30 per hour, based on experienceSchedule:Monday–Friday | 8:00 AM – 5:00 PMJob Overview:We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support daily operations in a fast-paced construction office in Poughkeepsie, NY. This role plays a key part in keeping projects on track by managing documentation, coordinating communication, and supporting project teams.This is a temp-to-perm opportunity for someone who thrives in a busy environment and enjoys working closely with both office staff and field teams.Administrative Assistant Responsibilities: Provide administrative support to project managers, estimators, and leadershipPrepare, organize, and maintain project files, contracts, and documentationAnswer incoming calls and emails, directing inquiries appropriatelyCoordinate schedules, meetings, and appointmentsTrack job progress, work orders, and project timelinesProcess invoices, purchase orders, and expense reportsMaintain vendor and subcontractor records, including insurance documentationAssist with bid preparation and proposal organizationPerform accurate data entry and maintain internal recordsOrder supplies and help maintain an organized office environmentQualifications & Skills: 2+ years of administrative experience, preferably in construction or a related industryStrong understanding of construction terminology, documentation, and project workflows preferredProficiency in Microsoft Office (Word, Excel, Outlook); experience with construction software and QuickBooks is a plusExcellent organizational and multitasking abilities with strong attention to detailAbility to manage multiple priorities and meet deadlines in a fast-paced environmentStrong written and verbal communication skillsExperience supporting project teams and coordinating office operationsFamiliarity with compliance documentation such as contracts, COIs, and permits preferredProblem-solving mindset with the ability to work independently and as part of a teamWhy Join This Opportunity? Full-time weekday scheduleLong-term potential opportunityFast-paced, team-oriented work environmentOpportunity to gain valuable experience in construction operationsApply Now!If you have administrative experience and are interested in supporting construction projects in Poughkeepsie, NY, apply today for immediate consideration#ZR#Admin2026 Company Description Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.Whether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley! Company Description Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.\r\n\r\nWhether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!