Administrative Specialist

Administrative SpecialistThe General Services Department (GSD) is seeking an Administrative Specialist who will be responsible for administrative support for all Security Management functions including investigations, customer service and the security technical repair team. This position will also complete the following duties:Draft, review, and manage professional correspondence with internal and external vendors regarding proposals, security services, security infrastructure and operational needs.Support audits, inspections, and special projects by organizing documentation, compiling data, and coordinating information requests.Administer and maintain ServiceNow work order system, coordinating service requests, monitoring workflow status, and serving as a liaison between technicians, management, and vendors.Coordinate solicitations, receipt, and review of contractor proposals for physical security services, access control, surveillance, and related projects.The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.Preference is given to applicants with experience in SAP software with creating requisitions and receivers, monitoring and verifying vendor invoices. Current and proficient knowledge of MS Office (Excel, PowerPoint and Word) is preferred along with experience working with people of diverse backgrounds, ability to communicate effectively orally and in writing, and have strong interpersonal and collaboration skills. Great organizational skills and high attention to detail is also preferred.The selection process will involve application review and/or interview. Department may administer a skills test. This position is subject to random drug testing and if a promotional position candidate must pass an assignment drug test. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . If you need special services or accommodations, call 832-393-6051. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.