Fiscal Office Associate

Department: Fiscal - Licensing and Support ServicesAnticipated Work Schedule: Monday through Friday, 8:30 AM - 4:30 PMReports To: AdministratorFull Time or Part Time: Full TimeRegular or Temporary: RegularBargaining Unit: LIUNA Local 860 Fiscal/BOR/TreClassified or Unclassified: ClassifiedFLSA: Non-ExemptSummaryThe purpose of this classification is to process financial transactions and maintain accounting records.Essential Job FunctionsPerforms intake for new transactions and modifies/updates existing records. Electronically inquires, retrieves, and verifies pertinent documentation (e.g., financial data, case notes, correspondence, forms, reports, legal documents) from various applications and systems. Creates and maintains records in software application including individual data entry, journal entries, and electronic documents. Generates and interprets pre-configured reports as needed.Assists clients, court personnel, attorneys, contractors, and other county employees on issues related to applications, services, and payments, including by email, phone, and/or in person. Answers phone calls or general emails and directs matters to the appropriate party; interprets and explains requirements and/or procedures.Performs related clerical and information processing responsibilities. Prepares, scans or images, and indexes documents for electronic filing. Receives, sorts, and distributes incoming mail, prepares and sends outgoing mail; makes photocopies; maintains files; and keeps inventory of office supplies.Attends and participates in various staff meetings, trainings, and working groups.Minimum RequirementsHigh school diploma or equivalent and two (2) years of experience as an account clerk or administrative assistant; or any equivalent combination of education, training, and experience.Application ProcessThis is a competitive, classified position. The Personnel Review Commission (PRC) will check your application to make sure you meet the minimum qualifications. If you do, the PRC will invite you to take a civil service examination. The exam is specific to this position. Everyone who passes the exam goes on an eligibility list. To fill this opening, the PRC sends the hiring department and Human Resources (HR) a certified eligibility list with the top 25% candidates (or at least the ten highest scoring candidates, whichever is greater). HR helps the hiring department decide who from the certified list to follow up with for interviews and then a job offer.Most of our communication with candidates is through email. Regularly check the email address you gave us in your job profile. Watch your Spam folder, just in case.If we offer you a job, you must pass a drug screen and background check before the offer becomes final. Prior criminal convictions do not automatically disqualify you from employment; the County looks at criminal convictions on a case-by-case basis using the guidelines in Chapter 306 of the County Code.Conviction of some misdemeanors and felonies may preclude applicants from serving in some positions. Aside from circumstances set forth is Section 306.02(A)(1) of the Cuyahoga County Code, all job openings will require a background check at the time of conditional offers of employment, and conditional offers of employment become permanent only upon successful completion of the background check process.EQUAL OPPORTUNITY EMPLOYERCuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. A diverse workforce helps the County realize its full potential. The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together.The County is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation. If you are a person with a disability and unable to use or access this site as a result of your disability, you may request a reasonable accommodation by calling (216) 443-7248 or via email to ADA@CuyahogaCounty.us. Cuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. A diverse workforce helps the County realize its full potential. The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together.