Events Coordinator

Our client is seeking a Project Coordinator to support the planning and execution of several upcoming events over the next six months. This role is critical to delivering a seamless and engaging event experience by coordinating vendors, tracking operational details, and assisting with overall program execution. Working closely with the Operations Analyst and program teams, the Project Coordinator will help ensure the Summit is well-organized, impactful, and runs smoothly for all participants. Key Responsibilities Track assigned Summit tasks and maintain project trackers and dashboards in partnership with the Operations Analyst. Monitor vendor contracts, deposits, timelines, and key deliverables to ensure deadlines are met. Support vendor communications by sending reminders, following up on deliverables, and responding to routine inquiries in coordination with the Operations Analyst and Strategic Communications team. Assist with the production and organization of event materials, including signage, name badges, programs, and attendee giveaways. Track and report real-time registration data such as attendance numbers, hotel reservations, dietary restrictions, and accessibility needs. Support the planning and coordination of an off-site evening reception, including logistics and vendor management. Help design and coordinate activities that foster attendee engagement, networking, and learning. Assist with agenda development to ensure alignment with event goals, session objectives, and speaker flow. Contribute to the development of a detailed run of show, outlining timing, transitions, logistics, and key program moments. Manage on-site registration and check-in to ensure a welcoming and efficient attendee experience. Monitor event operations and help resolve minor logistical or technical issues in real time. Document key issues, resolutions, and lessons learned to support improvements for future events. Coordinate the packing, return, and shipment of rented or borrowed equipment and materials. Assist with collecting and reviewing post-event surveys and feedback to evaluate event success and identify opportunities for improvement. Qualifications: Associate's or Bachelor's degree preferred 2+ years of experience in event coordination, project coordination, or operations support. Strong attention to detail Proficient in Microsoft Suites Ability to work well under pressure Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)