Field Job Site Admin

Position SummarySite Coordinator performs accounting and administrative tasks for multiple projects including field purchasing, vendor set up, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates, as needed.This position requires an individual to travel often and work for long periods of time (up to several months) at a construction project and perform the duties outlined. Projects are based at power plant and other locations throughout the continental U.S.A. The identified candidate will need to have the ability to fluctuate work schedules.RequirementsReasonable Accommodations StatementTo perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.Essential Functions Statement(s)Sets up and manages site purchasing for various job items including rental tools and equipmentMaintains an organized purchase order log and rental equipment log on each projectStores appropriate project documents within SharePoint for all commercial itemsReviews vendor invoices on assigned projects for accuracy before providing instructions for processingEnters employees time for various projects into timekeeping system daily and makes any necessary reconciliationsCompletes all necessary internal project tracking and external customer reportingCoordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentationMaintains confidential employee files during the project and submits to human resources following project completionProvides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll departmentMaintains effective line of communication with both site team and corporate office for duration of a projectAdministrative support to local office and shop personnel including expense reports, and other office support tasksWorks with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projectsPosition QualificationsStrong decision making and problem-solving skills are requiredCapable of multi-tasking, highly organized, with excellent time management skillsProficiency in Microsoft Office Suite is required. (Outlook, Excel, Word)Must be computer literate and be able to communicate effectively by both written and oral meansWilling to travel to support project administration activitiesSkills And Abilities2 years in construction administration or support role.Word, Excel, Outlook, InEight, PowerBIPay: $26.00 - $32.00 per hour based on experience