Administrative & Sales Assistant (Part-Time/Hybrid) Los Angeles

About the job Administrative & Sales Assistant (Part-Time/Hybrid) Los Angeles SUMMARYThe Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This position is primarily part-time, with the possibility of transitioning to full-time based on performance and business needs. Flexible remote work arrangements may be available in the afternoons for those with family commitments.POSITION DETAILSLocation: Los Angeles, CAEmployment Type: Part-Time (with potential for full-time conversion based on experience and business needs)Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required)Compensation: $22 - $27 per hour, depending on experienceStart Date: ImmediateLanguage Requirements: Fluent in English and Japanese (reading, writing, and speaking)RESPONSIBILITIESAdministrative SupportServe as the first point of contact for visitors, calls, and email correspondenceSchedule and coordinate meetings and company events, both online and in-personManage office supplies, inventory, and assist with office set-upOrganize and update digital and physical filing systemsPrepare and distribute internal communicationsArrange staff travel (flights, hotels, car rentals)Maintain a clean, organized, and functional office environmentProvide general administrative support for events and office moves as neededFinance & Accounting SupportAssist with accounts payable/receivable, invoice processing, and payment trackingSupport budget monitoring and financial reportingCoordinate with vendors and service providers for billing and contract renewalsPrepare expense reports and reconcile credit card transactionsAssist with management, review, and filing of financial documentsHandle ad hoc financial tasks or special projectsSales Assistant DutiesSupport management and sales teams in preparing proposals, contracts, and presentationsCommunicate with clients, suppliers, and internal teams to schedule meetings and follow up on action itemsMaintain and update client database and sales progress reportsAssist in executing sales initiatives and marketing campaignsProvide simple translations (Japanese/English) for documents and video content as neededMaintain sales files and update documentationSupport industry research and business reportingQUALIFICATIONS3 - 5 years of experience in office administration, finance, or sales supportBachelors degree in Business, Finance, Marketing, or a related field, or equivalent experienceFull professional proficiency in English and Japanese (reading, writing, speaking)Familiarity with the Los Angeles area is a plusProficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an assetExcellent communication skills and cross-cultural awarenessStrong attention to detail, organizational skills, and ability to multitaskInterest in the entertainment industry and multicultural business environments