Administrative Assistant/Receptionist

What are you going to do?The Administrative Assistant/Receptionist position is responsible for providing skilled administrative and front-desk support to ensure the smooth daily operation of the office. This role serves as the first point of contact by greeting and assisting all visitors, assessing visitor needs, and managing visitor check-ins and check-outs. Responsibilities include answering and directing incoming phone calls, filing and maintaining documents, placing office-related orders, and supporting the Office Manager with events and office initiatives. The position also provides administrative support to department managers by assisting with various projects as needed.We askGreets and welcomes visitors, clients, and employees in a warm and professional manner, serving as the first point of contact for the CompanyAssesses visitor needs and ensures proper check‑in/check‑out procedures are followedAnswers incoming phone calls, screens inquiries, and directs calls appropriately with sound judgmentPrepares and maintains conference rooms for meetings, including room setup, coordination, and troubleshooting as neededUpdates and maintains Welcome TV and other front‑of‑house communicationsPrepares and coordinates customer welcome packets and gifts, ensuring a high‑quality visitor experienceOrders, tracks, and maintains inventory of office and kitchen supplies; proactively monitors stock levels and coordinates with vendorsPerforms a wide range of office administrative responsibilities, including report generation, data entry, document filing, and managing incoming and outgoing mail and deliveriesCollaborates with management on timekeeping entries and corrections, exercising attention to detail and confidentialityAssists in planning and executing company events and employee engagement activities, including logistics and coordinationSupports office management with general office operations, organization, and continuous improvement of administrative processesProvides administrative and project support to department managers, coordinating tasks, schedules, and follow‑ups as neededAssists with domestic and international travel arrangements, including bookings and itinerary coordinationUses discretion when handling sensitive or confidential informationPerforms other duties as assigned, demonstrating flexibility and a proactive approach to supporting business needsWe offerFlextime policyPaid Time Off (i.e., PTO) that can be used as it’s accruedPaid Holidays effective date of hireMedical insurance (i.e., three plans available, PPO, HMO*, and PPO with HSA) effective date of hireDental careVision care100% Voortman USA LLC paid life insuranceAdditional voluntary life insurance option100% Voortman USA LLC paid short-term disability50/50 premium split between Voortman USA LLC and employee for long-term disability (i.e., LTD)401K plan available with Company contributionAbout VoortmanJoin Voortman – Moving to Our New Production Facility and Offices in April 2026Voortman is growing and we’re preparing to move into our brand-new Production Facility and Offices in April 2026. With over 70 team members currently based in Fresno and Monee, this relocation marks a major step forward in our commitment to serving customers across North America and investing in the future of our workforce.As part of a global organization headquartered in the Netherlands with more than 750 employees, Voortman is a leader in designing and building advanced CNC steel processing machines, developing intelligent software solutions, and delivering outstanding customer service.This move reflects our long-term vision for growth, innovation, and excellence. We’re actively recruiting driven individuals who want to be part of a forward-thinking team shaping the future of steel processing.Be part of our next chapter. Grow with Voortman.