Administrative Assistant

Job Overview We are currently seeking a highly organized and detail-oriented Administrative Assistant to support office operations for upcoming APM Revamp Projects at Orlando International Airport. This on-site role supports project teams and international staff, including coordination with business travelers from Japan. The ideal candidate is professional, reliable, and comfortable managing multiple administrative tasks in a fast-paced project environment. This position reports to the project office located near the airport and requires strong organizational skills, attention to detail, and effective communication with internal teams, vendors, and service providers. Key Responsibilities Provide administrative support for daily office operations and project teams, including coordination with staff and business travelers from Japan Manage document control, including drawings, records, and project correspondence, ensuring accuracy and proper filing Coordinate shipping activities for both import and domestic deliveries and track related documentation Collect, organize, and maintain supporting documents required for monthly invoicing and internal reporting Assist project staff from Japan with administrative requirements, including visa applications, driver’s license processing, and accommodation arrangements Support business travelers from Japan by arranging transportation, hotel accommodations, and providing assistance during emergency situations as needed Coordinate and negotiate with hotels and rental car companies to secure discounted rates and long-term service agreements Perform general office management duties, including coordination with service providers such as printer leasing, IT vendors, and office cleaning companies Provide basic IT and technical support to office staff, including troubleshooting common hardware or software issues Communicate professionally with internal teams, vendors, and service providers while demonstrating good listening skills and a friendly, approachable attitude Maintain a high level of organization and attention to detail while managing multiple tasks and meeting deadlines Use Microsoft Office and other office systems efficiently to support administrative and clerical functions Perform other administrative and clerical duties as assigned Qualifications Previous experience in an administrative or office support role Strong organizational skills with high attention to detail Good listening skills and the ability to follow instructions accurately Friendly, professional, and approachable demeanor Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a project-based environment Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems Japanese language proficiency (spoken and/or written) is preferred but not required Experience supporting international staff or project teams is an advantage Job Type: Full-time Pay: $24.00 per hour Expected hours: 40 per week Benefits: Paid time off Work Location: In person