Executive Assistant, CSO & Security Manager

ABOUT THE LUCAS MUSEUM OF NARRATIVE ARTOpening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum's collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish; as well as comic art legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, and R. Crumb; and photographers Gordon Parks, Henri Cartier-Bresson, and Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas's filmmaking career.Designed by Ma Yansong of MAD with a landscape by Mia Lehrer of Studio-MLA, the Museum is in Exposition Park, Los Angeles, on an 11-acre campus that includes new green space and a 300,000-square-foot building with galleries, two theaters, a library, restaurant, café, retail store, and community spaces.POSITION SUMMARYThe Executive Assistant to the Chief Security Officer (CSO) & Security Manager is a pivotal role within the Lucas Museum of Narrative Art, providing essential support in the administration and operation of the Security Department. This role is central to fostering a collaborative, inclusive, and creative work environment. The ideal candidate will be a detail-oriented, exceptional communicator capable of building strong relationships with internal and external stakeholders. The Executive Assistant must be nimble, highly responsible, trustworthy, and adaptable, offering a unique opportunity to engage with diverse and dynamic teams. A significant focus will be on assisting day-to-day administration, managing confidential and time-sensitive materials, and overseeing the Officer and Manager's schedule and travel. This role requires a solid understanding of the museum's operations and business practices and is integral to the seamless operation of the organization, requiring a combination of administrative expertise, strategic thinking, exceptional project and time-management skills, with technical writing skills in law enforcement or other legal fields.RESPONSIBILITIESAdministrative and Strategic Support: Manage the CSO & Security Manager's calendar, schedule, expenses and travel arrangementsProject Management: Coordinate projects anticipating department needs. This includes planning, executing, and tracking progress to ensure alignment with strategic goals along with compiling SOP's, Plans & Policies contentCommunication and Coordination: Manage correspondence, communications, and meetings effectively. Engage collaboratively across various museum departments, especially with the CEO's office, People & Culture, Finance, and Information TechnologyBudgeting and Reporting: Assist in the budgeting process and monthly reporting for the People and Culture department. Ensure timely execution of financial responsibilitiesMeeting Logistics: Manage and assist with scheduling, meeting logistics, preparing agendas, and coordinating technical requirementsStrategic Initiative Support: In partnership with the CSO and Security Manager, monitor and report on the execution of the department's strategic prioritiesConfidential Support: Provide high-level confidential support related to the professional responsibilities of the CSO and Security Manager. Evaluate incoming requests and materials to prioritize in alignment with department goalsCORE COMPETENCIESAnalytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision.Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible.Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders.Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity.Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely.QUALIFICATIONSBachelor's degree from an accredited college or university required, with a preference for majors in Business Administration, Law, or a related field. A legal background or paralegal certification is a plus, as is experience working in law enforcement, law firm or other comparable experience.At least two (2) years prior administrative experience with experience at the C-level, and/or start-up or arts institution environment, are strongly encouraged to apply.Competent and proficient knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Familiarity with project management software, digital communication tools, and technical writing in law enforcement or other legal environment.$30 - $36 an hourEQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAI BThe Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain the best qualified people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.J-18808-Ljbffr