Administrative Assistant

Job Description: A growing construction company is seeking a Bilingual Administrative Assistant / Receptionist (English/Spanish) to support daily office operations and serve as the first point of contact for clients, vendors, and field staff. This role is ideal for someone who is organized, professional, and comfortable working in a fast-paced construction environment while managing administrative tasks and front office responsibilities.Key Responsibilities:Greet and assist visitors, clients, and subcontractors in a professional and friendly mannerAnswer and route incoming phone calls and emails in both English and SpanishProvide administrative support to project managers, estimators, and leadership teamManage office schedules, appointments, and meetingsMaintain organized files for contracts, permits, invoices, and project documentationAssist with preparing proposals, reports, and construction-related paperworkCoordinate communication between office staff, field crews, and vendorsSupport basic bookkeeping tasks such as invoice tracking, purchase orders, and data entryOrder office supplies and manage general office operationsHelp ensure all documents and records are accurate and up to dateQualifications:Bilingual in English and Spanish (required)Previous experience as an Office Manager, Administrative Assistant, or Receptionist, preferably in construction, contracting, or a related industryStrong organizational and multitasking skillsExcellent communication and customer service abilitiesProficiency in Microsoft Office (Excel, Word, Outlook)Experience in handling phones, scheduling, and office coordinationAbility to work independently and maintain a professional office environmentPreferred Qualifications:Experience supporting construction teams or working with contractors/subcontractorsKnowledge of construction documents, permits, or project filesWhat We Offer:Competitive payStable, full-time positionOpportunity to grow with a well-established construction companyTeam-oriented work environmentIf you're highly organized, bilingual, and enjoy supporting a busy construction team, we’d love to hear from you.