Executive Assistant - Asset Manager

Our client an Asset Manager is seeking an Executive Assistant to the Founder/CIOExecutive Assistant We are seeking a highly sophisticated and experienced Executive Assistant to support the Founder/CIO within a fast-paced, high-demand environment. This role requires a proactive, detail-oriented professional who excels at managing complex logistics, anticipating needs, and operating with the utmost discretion. The Executive Assistant will serve as a critical partner to the Founder/CIO ensuring seamless day-to-day operations across both business and personal matters.Key ResponsibilitiesProvide high-level executive support, managing complex scheduling, travel, communications, and daily operationsOversee an ever-changing calendar with precision, proactively adjusting priorities and resolving conflictsCoordinate domestic and international travel, including detailed itineraries and real-time changesServe as a gatekeeper, managing communication flow, prioritizing requests, and ensuring efficient use of the CIO's timeConduct research and independently resolve both routine and complex issuesCalendar & SchedulingMaintain meticulous and highly detailed calendar management, ensuring accuracy across all commitmentsCoordinate all meetings, including logistics, materials preparation, and follow-up communicationManage recurring meetings across multiple cadences (weekly, monthly, quarterly), ensuring alignment with all stakeholdersFacilitate seamless coordination across the CIO's professional, personal, and household schedulesPartner closely with the executive and driver to manage daily logistics, including schedule confirmations and real-time updatesOrganize and track key deliverables such as quarterly portfolio updates, maintaining both digital and physical recordsTravel & LogisticsPrepare comprehensive, detailed travel itineraries for the CIO and familyManage last-minute travel changes with efficiency and discretionCoordinate all logistics including transportation, accommodations, and on-the-ground arrangementsCommunication & Administrative SupportManage high-volume communications, including phone coverage, call tracking, and follow-upMonitor executive email, identifying priorities and ensuring timely responsesMaintain detailed tracking systems for calls, meetings, and ongoing requestsPrepare and distribute meeting materials and ensure all communications are clearly documentedOperational & Project SupportCompile and deliver a daily executive briefing package, including schedules, meeting materials, research, financial reports, and correspondenceOversee the organization, printing, and distribution of research and reports from multiple sourcesCoordinate the shipment of materials when the CIO is travelingAssist with compliance-related documentation, including personal trading and political contributionsSupport occasional financial processes such as wire requests and confirmationsMaintain accurate directories of internal team members and key external contactsCoordinate meals, catering, and daily logistics as neededLead and execute special projects, events, and initiatives as directed by senior leadershipIn Office- NYCMust be from Hedge, Private Equity Venture Capital, Asset Management, Family OfficeSalary- $260,000-$280,000 all in including bonus