Receptionist III

Overview Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. ResponsibilitiesHandle all incoming calls, using a main or floor switchboard, routes calls to appropriate partyGreet outside visitors in a professional mannerMay sign for incoming and outgoing packages; route to appropriate partyUse internal paging systemCall for car service or messenger as requested by clientMay perform filing, typing and other administrative duties as requested by clientAssist various departments with mass mailingsMay receive and route faxesMay schedule conference room based on client requests and order catering as neededDue to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the sitePrepare monthly production and volume reports in order to measure productivity and prepare billing charges QualificationsHigh school Diploma or equivalentPrior experience as a senior level receptionist or receptionist serving senior management/executive floor is requiredComplete familiarity with and understanding of all aspects of the job and their practical applications to problems & situations ordinarily encounteredStrong problem-solving and communication skillsMay provide direction to lower level support staffProficiency in computer skills required (Excel, Word, and PowerPoint)Able to produce reports as requestedExcellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines PHYSICAL DEMANDSPhysical activity required including bending, reaching, prolonged periods of sittingMay lift and/or move up to 10 lbs What We Offer:Competitive pay & benefits!Comprehensive training and development programs that prepare employees to advance from within.A company focused on creating a positive work and client environment.Employee discounts on entertainment, products, and services nationwide! Come Join Our Team!