Executive Operations Manager

Executive Assistant & Operations Coordinator Israel | Hybrid with local travel Full-Time | Mid-Level We're looking for an Executive Assistant & Operations Coordinator to support the CEO and help keep Newton's internal operations running smoothly. This is a hybrid role that blends executive support, office coordination, and hands-on involvement in scheduling, vendor management, finance, and team logistics. You'll be at the center of day-to-day operations, working closely with leadership while ensuring that internal systems are organized, efficient, and responsive. This is a great role for someone who thrives on structure, loves getting things done, and enjoys supporting high-impact work behind the scenes. What You'll Do Oversee smooth internal operations: supplier invoicing, payments (local and international), and expense tracking Manage payroll setup and monthly employee submissions (salaries, reimbursements, travel, benefits) Handle purchase order processes, digital documentation, and structured file management Coordinate office operations: cleaning vendors, supplies, deliveries, and basic tech setups Lead import/export logistics and liaise with shipping and customs providers Own onboarding and offboarding workflows, including employment agreements and option grants Track insurance, vacation/sick days, and benefits logistics Support company culture through initiatives like birthdays, holidays, team gifts, and events Create and refine internal SOPs, templates, and operational policies Manage the CEO's calendar, prioritize meetings, and coordinate across global time zones Triage emails and communication requests to keep priorities aligned Support the broader leadership team with scheduling, logistics, and prep Represent the CEO in coordinating agreed tasks with internal and external stakeholders Organize investor meetings, client demos, and high-touch visits Events, Travel, and Growth Ops Coordinate international team travel: flights, accommodations, itineraries, expense reports Support Newton's presence at global conferences: registrations, materials, logistics Help prepare reports and documentation for Chief Scientist grants and other programs Assist with strategic planning sessions, investor updates, and board-level prep What You Bring A proactive, resourceful mindset — you anticipate needs and solve problems before they escalate Strong organizational skills and attention to detail; you're the kind of person who notices what's missing Excellent verbal and written communication — especially when coordinating across people, tools, and time zones Comfort handling confidential information and working closely with leadership A collaborative, can-do attitude with a willingness to jump in wherever needed Enthusiasm for structure, systems, and helping a growing company run smoothly Qualifications 2–4 years of experience in an Executive Assistant, Operations Coordinator , or Office Manager role Experience managing calendars, travel logistics, and internal coordination for leadership Familiarity with operational tools and software (HR, Payroll, task management, etc) Comfortable working with vendors, invoices, internal systems, and light finance admin Bonus: experience in startups, healthtech, or fast-paced, high-trust environments Bonus: fluent in both English and Hebrew Breakthrough Products: Movement Signatures & Mobi Elite Team: Top-tier talent from research & tech orgs Work & Life Flexibility: Flexible hybrid work in our Tel Aviv HQ and remote High Ownership: Fast-paced growth and leadership opportunities Collaborative Culture: Learning, creativity, and shared purpose Newton Tech is a healthtech company pioneering movement-based biomarkers and intelligent rehabilitation technology. Our two flagship products — Movement Signatures and Mobi — are redefining how we assess, diagnose, and treat health challenges. Movement Signatures captures and decodes millions of dynamic movement markers to detect early signs of disease and optimize treatment pathways. Mobi , our smart rehab device, blends robotics, motion capture, and real-time feedback to support faster, smarter recovery — already FDA-approved and in use with patients. With offices in Tel Aviv and Boston, and collaborating with leading institutions, we're building the next layer of human health intelligence. J-18808-Ljbffr