Program Support Specialist

The Program Support Specialist shall provide the business knowledge and skills to assist in office support functions. Analytical, Facilities and Administrative Management and office support functions may include, but is not limited to (a) using Microsoft Office products (Excel, Word, PowerPoint) to develop tracking sheets, reports and presentations; (b) reviewing and analyzing tracking and inventory data for accuracy; (c) facilitating the process to purchase and dispose of equipment and supplies; (d) data entry; (e) document scanning; (f) general office support functions such as mail distribution and answering the phone.The following is a list of responsibilities that the Program Support Specialist will be assignedPosition supports one of the many Financial Units for the DEA in the budget, procurement, and purchase card areasRole will require a heavy emphasis on data entry, data reconciliation, and analysisPosition requires a candidate with strong attention to detail and strong Microsoft Office and SharePoint skills.Both a team-oriented position and an independent contributor role once fully trainedAcquisition management of real and capitalized and non-capitalized property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.Analyzing electronic and hard copy records for accuracy and completeness to include making sure data is entered in a consistent format and to ensure data integrity.Analyzing records and data to identify trends, patterns and anomalies.Assist in scheduling and preparation of program activities.Attend organizational meetings, working groups, and briefings.Business process reengineering regarding standard operating procedures of real and capitalized and non-capitalized property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.Conducting office support functions such as answering the phone, distributing mail, maintaining calendars, data entry, document scanning and reserving and coordinating meetings and conference rooms.Configurations of data in excel spreadsheet of real and moveable property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.Developing spreadsheets, tracking tools and preparing reports and presentations using Microsoft Office products.Financial management relating to different commodities from real and moveable property, capitalized and non-capitalized property, vehicles, portable electronic devices, and supplies.Maintainability of statistical data of real and moveable property; capitalized and non-capitalized property, portable electronic devices, vehicles, and suppliesMaintaining a copy of property records.Maintaining and processing construction in progress reports and complex percentage data.Maintaining and processing reimbursable and occupancy agreements.Maintaining and tracking preparation and delivery status of data or financial deliverables.Organizational planning and management of budgets, services, maintenance; reimbursable; and occupancy agreements, and payroll.Performing customer service activities with DEA stakeholders.Performing procedure review to confirm all required documentation is completed and submitted for equipment/property/supplies.Performing research and data collection to locate missing information.Receiving and inspecting equipment, affixing barcodes and generating inventory records.Resolving data discrepancies and/or recommend solutions.Successfully performing other related duties as assigned.Support and program management of financial data for real and moveable property, vehicles, portable electronic devices, and supplies.Testing and evaluating of program applications regarding inventory management of real and moveable property, vehicles, portable electronic devices, and supplies.Verification of all equipment activities performed, including receipt, replacement, and disposal of equipment, assignment of and tracking equipment and activities for the prevention and reporting of theft/loss of equipment.Experienced with calendar managementDrafting memos and correspondenceExperience managing excel spreadsheetsExperience with reviewing information for accuracy and completenessEducation RequirementsAssociate’s Degree (or an additional two (2) years related experience.Clearance RequirementsMust be able to obtain Agency’s SuitabilityAmericans with Disabilities Act (ADA) XLA is committed to the full inclusion of all qualified individuals. As part of this commitment, XLA will ensure that persons with disabilities are provided reasonable accommodations in the hiring process. We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.Apply for this job onlineEmail this job to a friendShare on your newsfeedIf you require accommodation or assistance to complete the online application process, please contact Stephanie Iwasiw, 703-584-8317 or siwasiw@xla.com. When you contact Ms. Iwasiw, please identify the type of accommodation or assistance you are requesting. We will assist you promptly.