Administrative Assistant

Administrative Assistant A global investment firm is hiring for an eager Administrative Assistant to support Executives across their Investments, Communications and Events divisions. This role will help deliver high-quality experiences that reflect the organization’s brand and objectives. The successful candidate will have the ability to multitask, demonstrate foresight and collaboration, be highly responsive and have the willingness to learn and adapt in a growing, fluid environment.Salary commensurate with experience: $75-95k base + paid overtime + discretionary bonus + fully paid benefits, 401k, PTO and additional perksLocation: This role is based in office Monday – Friday in Midtown East, NYCHours: 8:30am-6pm daily with flexibility as neededResponsibilities include:Manage the team’s Microsoft Outlook calendars and coordinate schedulingAnswer calls and relay messages appropriatelyPrepare and submit expense reports and assist with tracking event budgetsManage domestic and international travel, preparing a detailed itineraryAssist with maintaining project timelinesSupport event logistics and prepare event collateralPrepare collateral such as name badges, signage, and registration listsProvide on-site event support on an ad-hoc basis when neededSeeking:2–4 years of administrative support experience; financial experience a plusBachelor’s degree from an accredited college or university; degree in communications, marketing, hospitality, or a related field preferred (or equivalent experience)Strong organizational and time-management skills with exceptional attention to detail and ability to prioritizeProficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with event management tools such as Splash, Cvent, or Salesforce a plusAbility to work flexible hours, including evenings and weekends, as required by event schedulesPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.