Administrative Coordinator

A startup incubator for early-stage life science companies is looking for an Administrative Coordinator to join their team. The Coordinator plays a key role in the daily management of the office, ensuring smooth operations while delivering exceptional administrative and coordination support to member companies. This individual will be highly organized, service-oriented, and proactive, with a focus on creating a welcoming, well-run environment and supporting the broader community through thoughtful execution and communication. Key Responsibilities Serve as the primary liaison for Facilities and Asset Services, managing all site-related operational needs Coordinate with external vendors (e.g., janitorial, pest control, AV/IT providers) to ensure timely and effective service delivery Partner with site leadership to support overall operations, including management of shared space, equipment, and related IT/AV requirements Maintain and update the member portal, including handling visitor access and service requests Oversee vendor agreements and assist with invoice processing and annual budget support Monitor and replenish office and pantry supplies; manage incoming and outgoing mail and packages Draft and distribute communications to the member community Act as the front-facing representative for the site, delivering a professional and welcoming experience for members and visitors Coordinate guest arrivals and registration in partnership with concierge services and manage badge access requests Respond to and triage member company inquiries, ensuring timely resolution or escalation as needed Support onboarding and offboarding processes, maintaining accurate documentation and tracking member changes in coordination with internal teams, including accounting Assist in planning and executing on-site events to foster engagement and collaboration Manage the site events calendar and identify opportunities to align with broader programming initiatives Attend local industry events and networking opportunities as needed Qualifications Bachelors degree required 2+ years of experience in a science-focused environment, incubator/accelerator, or shared workspace strongly preferred Demonstrated interest in life sciences, operations, or entrepreneurial ecosystems Ability to manage multiple priorities in a fast-paced environment Excellent written and verbal communication skills Strong attention to detail with exceptional organizational abilities Compensation : $70-85k