26-27 Secretary/Business Manager

Dubuque Community School SecretaryThe mission of the Dubuque Community School secretaries is to provide professional support to the educational team thereby enhancing the learning process and high student achievement. The basic function is to assist the principal, school community (staff, students, parents, support staff) and the public community in providing a smooth and efficient operation of the school to enhance a positive learning environment for students.Positive responsibilities include providing support and assistance to students, staff, and community including parents and school/business partners, AEA, and area agencies. Modeling exemplary human relations skills (including empathy, humor, patience, problem solving, and resourcefulness) with our learning community. Modeling multi-cultural non-sexist policies and procedures. Brainstorming/implementing initiatives to improve the school culture. Participating in action teams and staff meetings. Facilitating registration day set up and operation and e-registration/first day parent teacher conferences/schedules. Supporting the school and District in carrying out its directives. Maintaining confidentiality in all issues relating to staff and students. Word processing communications, awards, handbooks, brochures, Comprehensive School Improvement Plan and other pertinent documents. Facilitating newsletters and other announcements to learning community. Proofreading communications and publications. Word processing confidential evaluations and/or confidential/sensitive documents. Maintaining student and staff files. Overseeing budget, funds and finance records (daily, weekly, monthly, and yearly). Maintaining supply and equipment inventories. Telephone responsibilities for students and staff. Designing/implementing database, word processing, and spreadsheet templates. Designing/implementing database files for publication. Knowledge of automated lunch program and publication. Coordinating daily absences, record keeping, family communication and attendance and tardy policies. Knowledge of office technology: computer, printers, copiers (including service agreements and pin numbers), intercom, security system, bells, telephones, and paging system. Problem solving and processing repair of equipment. Maintaining school calendar and collaborating with Buildings and Grounds, Leisure Services, and area organizations. Facilitating invoices, purchase orders, and requisitions through IVisions. Collaborating with Transportation Department to coordinate students and staff bussing needs. Working knowledge of the Aesop System. Utilizing school accounting system according to DCSD guidelines. Reviewing and submitting bi-weekly and monthly time and attendance to Payroll Department in a timely and accurate manner. Reconciling reports from attendance in Frontline. Collecting and processing student fees and fines. Collaborating with health/clerical paraprofessional. Performing all other duties as assigned.