Administrative Assistant to Executive Team

Ready to make a difference doing what you were born to do?Every family deserves products that inspire learning, connection, and joy. At Hadley Designs, we create beautifully designed, screen-free learning tools that bring creativity and confidence back to childhood—and peace of mind to parents. To keep that mission moving, our founders need a right hand who thrives on bringing order, efficiency, and excellence to everything they touch. That's where you come in.About Hadley DesignsHadley Designs is a family-founded brand redefining early education through creativity, beauty, and purpose. We believe learning should be fun and engaging. Our products are designed by a mom and former teacher who knows what children really need to grow—hands‐on learning, not more screen time. Every design is created with intention and heart to help parents feel confident and kids fall in love with learning.About the RoleAs Administrative Assistant to Executive Team to the CEO & CCO, you'll be the operational heartbeat that keeps Hadley Designs moving forward. You'll manage communication, priorities, and key projects so our founders can focus on what they do best—designing new products and leading long‐term growth.Your Core FocusProtect the CEO and CCO's time by managing email, schedules, and daily prioritiesTrack, organize, and update key processes, ensuring all SOPs reflect the latest feedbackAnticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativityWhat You'll DoCoordinate calendars, meetings, and communication across internal and external partnersHandle sensitive information with professionalism and discretionSupport company‐wide projects, working with department leads to keep initiatives on trackPrepare and edit documents, presentations, and reports with accuracy and polishMaintain ClickUp dashboards, L10 agendas, and company scorecardsAssist in hiring, onboarding, and training new team membersOrganize travel, events, and both business and household logistics for the executive teamIdentify and streamline inefficiencies in administrative and operational workflowsWho You AreA senior‐level operator with full‐time availability and near real‐time responsiveness.A master of executive calendar and inbox management , with a knack for prioritizing what matters.Experienced in hiring coordination and team operations, bonus points for supporting a founder/CEO in a fast‐paced environment.Assertive yet service‐minded , with stellar judgment on when to elevate.Polished and professional , with clear, concise communication skills.Tech‐savvy , fluent in Google Suite, Excel, and modern AI tools.Obsessively detail‐oriented , with a proactive, results‐driven mindset.Trustworthy with sensitive info and poised under pressure.A lifelong learner with a growth‐focused, can‐do attitude.Native English speaker with strong U.S. cultural understanding (travel, communication, gifting, etc.)3+ years in an EA, Chief of Staff, Ops Coordinator, or high‐level support roleStrong proficiency with Google Suite, ClickUp, and modern AI toolsAvailable full‐time with near real‐time responsiveness (8 AM–6 PM CST core hours)Proven experience managing calendars, inboxes, projects, and peopleWhy You'll Love Working HereAt Hadley Designs, your work directly impacts how families experience learning. You'll collaborate with a small, creative team that believes in excellence, trust, and flexibility.We offer:Remote‐first work environmentFlexible hours with core team availabilityPaid time off and holidaysOpportunities for professional developmentFree access to Hadley Designs productsA supportive team that values growth, excellence, and balanceWe're a small but mighty group driven by purpose, not bureaucracy. You'll be part of a brand that's making learning joyful again for families everywhere.#J-18808-Ljbffr