Administrative Assistant

Job Title: Administrative AssistantReports to: EA to CEOAt inKind, we're building the financial infrastructure that connects restaurants, diners, and capital in entirely new ways. As we continue to scale, strong operational execution is critical—and that starts with exceptional coordination and organization.We're looking for a highly organized, proactive Administrative Assistant to serve as a key operational partner across the team. This role goes beyond traditional administrative support—you'll act as a central point of coordination, helping leaders stay focused, aligned, and operating efficiently in a fast-paced environment.A significant portion of inKind operates within a pod-based structure, and this role will work across teams to ensure seamless communication, scheduling, and execution. The ideal candidate is detail-oriented, resourceful, and anticipates needs before they arise.What You'll DoCalendar & Scheduling ManagementManage complex calendars across multiple stakeholders, prioritizing effectively in a fast-moving environmentCoordinate meetings across time zones, ensuring alignment across pods and teamsProactively identify scheduling conflicts and optimize leaders' timeTravel & LogisticsCoordinate travel arrangements including flights, accommodations, and ground transportationManage itineraries and ensure smooth execution of travel plansTroubleshoot issues in real time and adjust plans as neededOperational CoordinationAct as a central coordination point across teams, helping ensure priorities move forwardSupport cross-functional communication between engineering, product, business, and leadershipHelp maintain organization and clarity across ongoing initiativesEvents & Team SupportPlan and coordinate team events, off-sites, and team dinnersManage logistics end-to-end, from planning through executionSupport internal meetings and ensure they run smoothlyDocumentation & CommunicationDraft, edit, and proofread correspondence, documents, and presentationsOrganize and maintain digital filing systems and documentationEnsure important information is easily accessible and well-structuredProactive Support & ExecutionAnticipate needs and take initiative on administrative and operational tasksIdentify opportunities to improve processes and increase efficiencySupport ad hoc projects as the business evolvesWho Thrives HereHighly Organized OperatorsYou bring structure to fast-moving environments and don't let details slip.Proactive Problem SolversYou anticipate needs, remove friction, and solve problems before they escalate.Strong CommunicatorsYou work effectively across teams and keep stakeholders aligned.Adaptable & ResourcefulYou're comfortable navigating ambiguity and shifting priorities.Team-OrientedYou enjoy supporting others and helping the organization operate at a high level.Minimum Qualifications2+ years of experience in an administrative, executive support, or operations roleExceptional organizational skills and attention to detailStrong written and verbal communication skillsProficiency with Google Workspace, Microsoft Office, and scheduling toolsAbility to handle confidential information with discretionAbility to manage multiple priorities in a fast-paced environmentPreferred QualificationsExperience in a startup, hospitality, or technology environmentExperience supporting multiple stakeholders or teamsComfort working in cross-functional or pod-based environmentsSome of Our BenefitsGenerous PTO and company holiday policy + company paid Short Term Disability100% employer covered health and dental insurance for employees (with optional upgrades and dependent coverage at employee cost); vision plan availableChild care benefits and generous parental leaveDog-friendly workspace in a secure building with downtown Austin viewsDaily lunches and snacks for in-office team membersSalary$70,000 – $75,000, DOEWho we are:inKind connects passionate diners with exceptional restaurants across the country. inKind partners with thousands of restaurants and has millions of users who want to discover great places, dine confidently, and earn meaningful rewards.Through the inKind app, guests earn 20% back every time they dine, turning everyday meals into something more rewarding. From celebrated restaurant groups like José Andres and Michael Mina to beloved neighborhood favorites, inKind helps diners explore the best restaurants in town while supporting the restaurants and chefs who shape how their cities eat.Rooted in hospitality and built on a win-win philosophy, inKind exists to help great restaurants thrive while inspiring guests to dine out more often. Every meal creates value on both sides of the table, empowering diners to savor more while strengthening the restaurant community.inKind is an Equal Opportunity Employer. We believe that diversity is vital to inKind's ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability status, veteran status, or any other protected category have no bearing on our hiring decisions.By submitting this application, you acknowledge that inKind Cards, Inc. may share the information you provide with trusted third-party service providers, including fraud detection and application processing partners, to evaluate your application and ensure the integrity of our hiring process. Your information will be handled in accordance with our Privacy Policy. For California residents and others with applicable rights, please review our privacy notice for information about your rights regarding your personal data.