Procurement Specialist II

DescriptionThe Procurement Specialist II (PS II) will own and manage the end-to-end procurement process and in compliance with Alutiiq Information Management (AIM) corporate procurement policies and procedures, IMAP contract guidelines, the Federal Acquisition Regulation (FAR), the Foreign Affairs Manual (FAM), and Department of State (DSSR) guidance. The Procurement Specialist II evaluates vendors based on price, quality, reliability, availability, and technical support. The PS II contracts appropriate products and services using the most cost-effective procurement and shipping methods to ensure the program operates within budget and timeline constraints. Key roles and responsibilities for IMAP include (but are not limited to):Own and manage the end-to-end procurement process and procurement packages by serving as the Procurement Specialist Lead with 2 direct employeesDevelop and manage training processes for new/current employees on end-to-end procurement proceduresServe as the main POC for all IMAP Procurement reporting to include but not limited to: SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as requiredApply standardized procurement and sourcing strategies in accordance with the Federal Acquisition Regulation (FAR)Identify cost-effective suppliers and establish procurement partnershipsNegotiate with external vendors to secure favorable termsProcess orders for necessary goods and services to fulfill requisitions in accordance with local policiesCoordinate with key stakeholders and subject matter experts to clarify service requirements and equipment specificationsProvide order confirmation and tracking information for inbound shipments to logistics team members and assist in coordinating returns of incorrect or damaged merchandiseMaintain current, accessible documentation and records, including orders, costs, receipts, and vendor correspondenceTrack and maintain accountability for procurement requisitions, including micro-purchases and corporate purchase packagesReview and approve procurement packagesDocument all procurement activity in management systems and databases for reviewPerform other duties as assignedDeliverables May IncludeDaily Requisition Log ReconciliationMonthly reporting requirements (SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as required)Monthly credit card reconciliation (final review)Weekly ordering status for PM reviewDaily program Purchase Order completion (%)RequirementsHigh school diploma with a minimum of 5-8 years of experience in corporate procurement, government procurement a plus; orAssociates degree or above with a minimum of 3-5 years of experience in corporate procurement, government procurement a plus3-8 years minimum experience in corporate procurement activityAbility to obtain and maintain a Secret Clearance, at minimumPreferred SkillsUnderstanding and/or practice of government procurementStrong experience with Microsoft Office SuiteExcellent oral and written communication skillsExcellent organizational, data and records management skillsStrong multi-tasking abilitiesAptitude in decision-making, and working with numbers as well as reportingHighly proficient and well-rounded knowledge of government procurement regulationsStrong interpersonal skills and familiarity operating in customer-oriented environments