Purchasing Coordinator

ALPLA is a global family-owned, privately held company that makes innovative, customized, recycled packaging for top companies such as P&G, Unilever, L'Oréal, Pepsi, and more. ALPLA values their employees, work-life balance, personal growth, compensation and sustainability. What Can You Expect From ALPLA Health and Wellness Care Program- Benefits Child Care Benefits Dependent Care Cost Savings Program Recognition programs; Promotional opportunities 401K Retirement Plan and excellent Matching Plan Medical, dental, vision plan Education assistance program/tuition reimbursement Short term, long term and life insurance paid by ALPLA Paid vacation; paid holidays What You Will Enjoy Doing Main Responsibilities: Validate incoming PRs for completeness, accuracy, and clarity — including quantity, specifications, delivery dates, cost center, and approval status Clarify incomplete or unclear PRs directly with requestors, focusing on service scope, technical details, or preferred suppliers Ensure compliance with procurement policies, framework agreements, sourcing thresholds, and preferred vendor requirements Verify account assignments to confirm budget codes and cost centers are correctly applied Determine appropriate procurement channels — spot buy, contract call-off, or catalog purchase via e-procurement systems Escalate complex or strategic needs to category managers or strategic buyers as necessary Convert validated PRs into POs within ERP systems (e.g., GP, D365), ensuring correct supplier, pricing, terms, incoterms, and delivery address Track the entire PR/PO lifecycle, including order status, confirmations, deliveries, and invoice matching Update PR/PO records as needed for changes such as quantity adjustments, delivery reschedules, or cancellations Follow up proactively on overdue or unconfirmed items to ensure timely fulfillment Execute operational procurement tasks for indirect and select direct materials and services Ensure timely availability of goods and services with minimal disruption to operations Maintain audit-compliant documentation for all purchasing activities Act as the first point of contact for internal stakeholders on PR/PO issues Provide guidance on PR creation, catalog use, and supplier selection Support training and process improvements by identifying and escalating recurring quality issues Coordinate with suppliers to confirm orders, manage lead times, and resolve delivery schedules Process PO amendments based on supplier feedback and resolve discrepancies with invoices or deliveries Leverage ERP and e-procurement tools for efficient processing of PRs and POs Contribute to process improvements, including workflow enhancements, template updates, and master data accuracy Participate in automation projects, catalog implementations, and self-service PR initiatives What Makes You Great Education: HS Diploma or 2-year degree equivalent, preferred Experience: 2–5 years minimum of experience in purchasing, inventory or supply chain roles, preferred Skills: Effective communication skills Strong organizational skills High level of attention to detail and accuracy Knowledge of the Procure-to-Pay (P2P) process, including requisition-to-order (PR-to-PO) lifecycle Hands-on experience with ERP systems such as Microsoft Dynamics 365 (D365), Great Plains, Oracle, or similar Proficient in Microsoft Excel and other Microsoft Office tools Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job: Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl Occasionally lift and/or move up to 30 pounds The noise level in the work environment is usually low It is required to act in a safe and environmentally responsible manner at all times by adhering to all ALPLA policies and procedures and Safety Standards (OSHA). #hourly #SVC #LIMA #DAY ALPLA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: ALPLA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ALPLA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. ALPLA will not tolerate discrimination or harassment based on any of these characteristics. acteristics. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.