Receptionist

WHO WE ARE: BBS Architects, Landscape Architects & Engineers, P.C. is a Long Island-based, ENR New York Top 100 design firm, and No. 26 on the Building Design & Construction’s nation-wide School Sector Giants list. The professionals at BBS continually strive for excellence in providing integrated architectural, landscape architectural and M/E/P engineering solutions to help our clients successfully plan, design, and build their projects. WHO WE ARE LOOKING FOR: We are looking for a full-time, detail-oriented, highly organized individual to fill the Receptionist/Administrative Assistant position in our Patchogue, NY office. The candidate will have experience working in a busy professional office and possess the versatility, flexibility, and willingness to work in a fast-paced environment with enthusiasm. DUTIES AND RESPONSIBILITIES: Greet guests who visit the office Handle incoming phone calls and retrieving voicemails Manage employee sign-out/attendance sheets Process incoming and outgoing mail and express packages; manage funds for the postage machine as needed Data entry and preparation of correspondence, proposals and reports, as needed Track contracts that are circulated among our clients and contractors. Schedule Zoom Meetings as requested by staff Maintain client and employee lists Track supply inventory and order supplies as needed Track projects out-to-bid; assist with processing other project related paperwork as needed Other duties as assigned by the firm’s partners QUALIFICATIONS AND SKILLS: Associates degree, certificate or vocational school training or a minimum of two-years related experience Friendly disposition and excellent interpersonal skills Proficient in the Microsoft Office suite, especially Word, Outlook and Excel; willingness to learn other platforms as needed Acute attention to detail Strong organizational skills Commitment to excellence and high standards Excellent written and verbal communication skills BBS offers a positive work environment where everyone is encouraged to learn and grow professionally. The firm offers competitive salaries and a benefits package that includes health insurance, dental, vision, AFLAC supplemental insurance, company paid life insurance, 401K, company paid vacation time and sick/personal time. BBS is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will be considered without regard to age, race, creed, color, national origin, ancestry, martial status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.