Fleet Coordinator

Salary: $23.97 - $34.75 HourlyLocation : City Hall, 305 Century Parkway, Allen, TXJob Type: Full TimeDepartment: COMMUNITY SERVICESDivision: FLEET SERVICESOpening Date: 05/13/2026Closing Date: 6/5/2026 5:00 PM CentralDESCRIPTIONHiring Range: $1,917.26 - $2,348.72 Bi-WeeklyFull Range: $1,917.26 - $2,780.18 Bi-WeeklyThis posting may close at any time once a sufficient number of applications have been received.The City:With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"People First- Giving priority to othersRespect- Treating others with courtesy and dignityIntegrity- Serving with honesty, trust and hard workDeliver- Following through on commitments while exceeding expectationsExcel- Creating an innovative and improving work environmentThe purpose of this position is to oversee and coordinate City fleet operations by serving as the primary system administrator for the City's computerized fleet management system, generating and compiling reports and data from the fleet system to determine equipment replacements and operational cost savings recommendations.ESSENTIAL JOB FUNCTIONSThe following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.Oversees the fleet administration system by setting up, coding and trouble shooting the fleet system. Manages the daily input of data including actively working with the software program to manage and analyze data to ensure efficient operations and coordination of the City's fleet. Gathers, analyzes and provides reports based on data from the fleet management system.Coordinates the City's fuel system by setting up, configuring, and maintaining the fuel system and vehicle wash system access. Purchases fuel for the Service Center and monitors internal/external fuel usage for budget purposes and produces usage reports.Performs analysis, conducts inventories and makes recommendations on preventative maintenance standards to reflect manufacturer's requirements to maintain warranty coverage. Reviews vehicles and equipment for replacement and meets with departments to review needs and provide cost effective and environmentally conscious recommendations.Coordinates with Purchasing Division for contract service vendors and vehicle purchases and the process for vehicle/equipment disposal through City auctions. Ensures receipt of vehicles according to specifications including the installation of proper equipment and vehicle markings per city standards.Manages the fuel tank system and completes all State and local reporting requirements.Recommends improvements for customer service through the use of technology and recommends specifications and needs for diagnostic tools.Develops and designs reports required to support administrative decisions. Analyzes data and recommends action based on outcomes.Organizes and compiles information necessary to maintain record of fiscal paperwork processes and files documents in an easily retrievable format.Compiles information for vehicle and equipment auctions. Organizes with online auction site and positive customer service with public for payments and pick up.JOB REQUIREMENTSEducation and ExperienceWork requires broad knowledge in a general professional or technical field. Education and experience that provide the necessary knowledge and skills may also be considered, but a typical way to qualify is by obtaining:Associates Degree plus four (4) years of fleet maintenance operation orHigh School Diploma or equivalent plus eight (8) years of fleet maintenance operationAssociate's Degree in Automotive Technology or trade school preferred.Conditions of EmploymentSafe driving record and Valid Texas Driver's LicenseClear criminal background check and pre-employment drug screenTexas Class A CDL or the ability to obtain within 12 months of hireA/B Underground Storage Tank Certification or the ability to obtain within six months of hireHours/Work ScheduleThis is a full-time non-exempt position with benefits.Monday - Friday, 8:00 am - 5:00 pm.Schedule may be modified if department needs arise.May be required to work overtime if needed.Physical Demands and Work EnvironmentThis position is classified as sedentary and requires the physical ability to perform the essential functions of the role. Reasonable accommodations may be made to enable individuals to perform these functions. Typical physical demands include:Occassional sitting, with primarily walking or standing to access files or office areasFrequent walking, standing, bending, or reaching.Lifting/carrying up to 20-25 lbs.Requires moderate hand and arm coordination (typing, handling small tools)Adequate vision and hearing to review documents and effectively communicate with staff and the publicWork is primarily performed in an office setting, with occasional work outside the office during programs, meetings, or special events. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.Skills, Knowledge and AbilitiesMust have knowledge of methods, practices, and terminology used in automotive and equipment maintenance.Knowledge of automotive tools, lubricants, parts, as well as service and repair of vehicles and equipment.Must possess the ability to troubleshoot hardware and software systems, advanced skill in analyzing and summarizing data for reports, extensive experience using a computer system and a variety of software programs (Word, Excel, Powerpoint).SUPPLEMENTAL INFORMATIONThis job description does not constitute an employment agreement between the City of Allen and employee and may be revised by the employer as needed.The City of Allen is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or military status in employment or in the provision of services.The City of Allen participates in the federal e-Verify program to confirm the employment eligibility of all new hires. All applicants must be legally authorized to work in the United States.Jump into a full-time role (40 hours/week) with the City of Allen and enjoy a benefits package designed to support you at work and in life! You'll receive comprehensive medical, dental, and vision coverage, basic and optional life insurance, long-term disability, accrued vacation and sick leave, paid holidays, TMRS retirement with a 2-to-1 city match, a 457 deferred compensation plan, and longevity bonuses.All City employees also have free access to recreation centers, including:Plus, enjoy wellness challenges, book clubs, LinkedIn Learning, foodie groups, education assistance, CPR & Stop the Bleed training, leadership essentials, safety training, City Suite Event Center tickets, city conferences, health fairs, walking clubs, safety golf tournaments, possible hybrid or flexible schedules, and many more employee perks!Find out more about our full benefits package atJoin the City of Allen and be part of Work that MATTERS!-apply today and make a real impact in your community while growing, learning, and thriving!01In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application.Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions.Please indicate whether or not you accept these terms by checking the appropriate box below.YesNo02Are you legally authorized to work in the United States?YesNo03Please indicate the highest level of education you have completed:High School Diploma or GEDSome CollegeAssociate's DegreeBachelor's DegreeMaster's Degree or higherNone of the above04How many years of relevant experience do you have? Please note: All relevant experience must be listed on the application.8 or more years4 - 8 years2 - 4 yearsLess than one yearNo experience05Do you have a current and valid Driver's License?YesNo06If you do not currently hold a valid Driver's License, are you able to obtain one prior to employment?YesNoNot applicable07Do you have a current and valid Texas Class A CDL or the ability to obtain one within 12 months of hire?YesNo08Do you have a current and valid A/B Underground Storage Tank Certification or the ability to obtain one within six months of hire?YesNo