Administrative Specialist II

Duration: 36+ MonthsJob Description:Will be responsible for the administrative duties in support garage activities for the technicians and supervisors. The WM support team will perform the following duties, but are not limited to:Research, prepare, and process invoices for internal and external service work timely and accurately.Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management system.Manage the data entry garage employees’ timesheets in MyTime for payroll processingProcess the data entry garage employees expense reports for charges incurred n Duke-issued credit cards r direct bill invoicesUpdate service management system (Maxim) with service repairs, work order statuses, coding, licensing/registration/renewal, stem related charges and comments related to each /leased assets and vehiclesAssist custodians with vehicles and assets t include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications t custodians, and asset reassignment changesRandom account code validation for business units, if necessaryFacilities request for maintenance and building repairsSupport garage supervisors and technicians as needed:Travel arrangements/schedulingComputer and systems support, Portal Q/Aonboarding new techniciansMail processing and receiving (internal/external)Conference and meeting schedulingAdhere assistance as needed that has not been definedDuties:Workers at this level provide administrative support to work groups in the organization.At this level, the worker has developed knowledge and skills through formal training or considerable work experience.This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentation, agendas, minutes, etc.Receives, screens and directs incoming calls, visitors, mail and e-mail.Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.5+ years' experience.Education:High School Diploma /GEDAbout US Tech Solutions:US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Recruiter Details:Name: Mahesh ShanEmail: Internal Job ID: 26-08571