Administrative Assistant/Assistant Property Manager

Title: Administrative Assistant - Assistant Property ManagerDepartment: Commercial Property ManagementEffective: ImmediatelyEssential Functions and Requirements:This position will assist a Property Manager with the daily management of a portfolio of commercial properties. We’re looking for a team player with a positive attitude and excellent written and verbal communication skills who will provide outstanding customer service to our tenants, vendors, and clients. Duties will include but not be limited to the following:Create owner’s reports and be able to explain financial activity. Assist with the preparation and organization of spreadsheets, letters and other documents as neededComplete special projects; compile informationMulti-line phone answering and transferringAssist Manager with building operations, dispatch maintenance requests and coordinate repairs, procure vendor bids and track service callsAnswer and respond to calls and emails from tenants, vendors and clients in a timely, professional mannerDraft correspondence to existing clients and tenantsMaintain tenant lease files and assist with all aspects of lease administrationDraft lease abstracts and accounting change forms for Manager approvalTrack tenant delinquencies within portfoliosProof monthly tenant charges and property expenses for Manager approvalExperience/Skills RequiredReal estate/property management or accounting experience a plus.Detail-oriented with good proofreading abilities.Demonstrate excellent organizational proficiency and ability to multi-task with people, phones, and projects.Prioritize job duties accordingly to meet deadlines.Display a high level of professionalism and integrity, as well as a strong work ethic and interpersonal skills.Demonstrate proficiency in Microsoft Office including Word, Excel, and Outlook.Possess a can-do attitude and willingness to jump in and help all positions in a fast-paced, positive working environment.Exhibit self-starter attributes while being willing and able to problem solve.We are looking for a professional, friendly, accurate, detail-oriented individual who is willing to provide administrative support and learn the daily aspects of commercial property management. We offer the ability to grow professionally, an excellent benefits package including fully paid medical/dental/vision insurance, a Summer Friday program, Simple IRA fund with matching, free parking, and a great work environment.