Scheduling Coordinator

Position Title: Scheduling Coordinator Location: Spring Administrative Offices Reports To: Senior Director of Human Resources EEO Classification: Administrative Support Workers Job Type: Hourly, Non-Exempt Direct Reports: None Summary: The Scheduling Coordinator is responsible for managing weekly schedules for approximately 250 employees across multiple locations and programs. This role will closely collaborate with operations leadership to plan employee placements, address call-ins, and adjust day-to-day schedules based on student attendance. The scheduling coordinator will also focus on maintaining employee availability data, ensuring time allocation for staff's non-classroom obligations, and creatively manage shift coverage. Essential Job Functions: Create and manage weekly schedules for approximately 250 employees across our two Early Learning Academy locations and K-5 after school program. Schedules are generated in our UKG Ready software. Help operations leadership prepare daily assignment sheets and plan day-to-day staff placements, adjusting for call-ins and changes in student attendance in conjunction with our program managers and directors. Maintain employee availability data for all part time and on demand Ensure that staff within our programs have the appropriate time scheduled out of their classroom so they can meet other obligations. For example, Lead Teachers need time to develop curriculum each week and all staff need to meet training requirements throughout the Determine which employees are available to help in other programs or locations when necessary and work creatively to get shifts Communicate open shifts to employees using the schedule software, phone calls, text messages, and emails. Responsible for taking all call-ins by phone and notifying the respective Generate attendance disciplinary actions based on their absences and our attendance points Educate employees on our call-in and attendance policies and sit in on attendance-related disciplinary action conversations as Build new employee training schedules and ensure each new employee receives a training experience that will prepare them for their new Work closely with the Talent Acquisition Coordinator to determine staffing gaps and which positions are needed to fill the schedule and enroll students to our enrollment Monitor employees’ hours and ensure hours are coded on their timesheet to the correct department for accurate financial Run reports on time and attendance, keeping a close watch on absence rates for each department and overtime Responsible for all other tasks as assigned by the Senior Director of Human Education and Experience Requirements: At least one year of previous scheduling experience is required. Three or more years of experience in scheduling, especially with complex schedules, is Previous experience working in childcare is helpful, but not Skills and Knowledge Requirements: Excellent verbal communication, organization, and creative problem-solving skills are essential for this role. Excellent time management skills with a proven ability to meet Ability to take initiative, prioritize duties, and work independently while functioning as a member of a team. Working knowledge of Microsoft Office including Word, Excel, PowerPoint, and Proficiency with or the ability to learn the HRIS and scheduling system, UKG A valid CPR certification or the ability to obtain and maintain CPR certification within 90 days of employment is required. CPR training and certification is provided in-house by Boys & Girls Clubs of the Sioux Empire. Work Environment and Physical Requirements: Constant hearing, hand-eye coordination, mind-eye Intermittent speaking, standing, walking, kneeling, lifting, reaching, low-level activity, and Constant keyboarding and computer Prolonged periods sitting at a desk and working on a Occasional lifting of items up to 20 Pre-Employment Screenings: Pre-employment screenings may include, but not limited to, the following: drug screen, criminal background check(s), child abuse/neglect screening(s), driving history screening(s), and reference checks. The information presented in this document indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or represent a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. This position may be cross trained to work in other functions of the organization, and additional requirements including work environment and physical may apply in those instances. BGCSE reserves the right to change, add, or remove any components at any given time, with or without notice. Brand: Boys & Girls Clubs of the Sioux Empire Address: 100 S. Spring Ave. Sioux Falls, SD - 57104 Property Description: Administrative Offices Property Number: 1