Contractor - Administrative Assistant to CTO

Administrative Associate: Enterprise Data Architecture, CTOAre you ready to be the backbone of our dynamic team? As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here's what you'll be doing:Key ResponsibilitiesCalendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities and across multiple time-zones.Event Coordination: Organize and coordinate events, including full-day and multi-day on-sites and offsites.Expense Management: Manage expense reports and order/inventory department office supplies as needed.Communication: Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages.Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials.Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease.Client Identification: Quickly identify clients, their affiliates, and their emails appropriately.Travel Coordination: Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.). This leader frequently travels across time-zones.Conference Room Management: Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces.Special Projects: Participate in special projects and perform other duties as assigned.What You Bring to the TableEducation: High school diploma or equivalent required; Associate degree or related field preferred.Experience: 3 years of administrative or related experience, ideally in a medium to large organization. Preferably supporting senior leaders and executives.Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration tools like Teams, SharePoint, or scheduling platforms is a plus.Organizational Skills: Strong ability to stay organized and manage multiple priorities with attention to detail.Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others.*** Acumen: Familiarity with the enterprise organization chart and building locations.